Other account to budget

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
mycousinbob
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Other account to budget

Postby mycousinbob » Sat Mar 09, 2019 4:46 pm

We have a scout account setup in "other." It appears that we are not going to use it or some of it this year. Can it be transferred to the budget? I would like to close it out at the end of the year.

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Re: Other account to budget

Postby lajackson » Sat Mar 09, 2019 5:57 pm

mycousinbob wrote:We have a scout account setup in "other." It appears that we are not going to use it or some of it this year. Can it be transferred to the budget?

No, it cannot. With priesthood leader approval, it may be held and used for a later annual campout (although Scouting in the Church ends this year), or you will need to return the funds to those individuals who contributed them. If you are not able to determine who contributed the funds, then you should send them to Church headquarters according to instructions at The Help Center.

mycousinbob
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Re: Other account to budget

Postby mycousinbob » Fri Mar 22, 2019 11:01 am

With the end of scouting in the church next year, I am sure there would be a YM outing. Can the funds be used for that even though they were collected for a scout activity? Can I just change the designation of the funds from Scout Camp 2019 to YM Camp 2020? Most of the donors are members so they would probably be ok with it being used for the YM. The problem is that it is over $1500 and our unit only has 4 YM. Maybe the Bishop will get some direction from the Stake on this matter.

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falcon771
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Re: Other account to budget

Postby falcon771 » Fri Mar 22, 2019 12:53 pm

mycousinbob wrote:We have a scout account setup in "other." It appears that we are not going to use it or some of it this year. Can it be transferred to the budget? I would like to close it out at the end of the year.


Handbook 1 14.7.2.2 is pretty clear that this should not occur.


The "Other" category should only be used for collecting funds for a specific purpose, and then spent on that one specific purpose.

Check out the Other Category page here in the Tech Wiki. It is pretty comprehensive with information on the "Other" category.

lajackson
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Re: Other account to budget

Postby lajackson » Fri Mar 22, 2019 12:53 pm

mycousinbob wrote:Can I just change the designation of the funds from Scout Camp 2019 to YM Camp 2020?

I am neither your bishop nor your stake president. But I imagine they will want the funds to benefit the members for whom they were intended and, if I were you, I would follow their counsel and instruction.

mycousinbob
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Re: Other account to budget

Postby mycousinbob » Fri Mar 22, 2019 1:31 pm

I understand the "Other" account. I guess my question is: What is everyone going to do with the funds in the Other account designated as scouting when there is no more scouting? Technically the funds should be cleared out at the end of the year. However it can be rolled over into the next year but is to be used for scouting. In 2020 there will be no more scouting.

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Re: Other account to budget

Postby russellhltn » Fri Mar 22, 2019 1:38 pm

I haven't kept up with the youth program. Is there some kind of replacement for the annual scout camp? My personal, non-authoritative view is that some kind of annual YM camp would be close enough (with local leadership approval).

Otherwise, it seems the only other alternative is to send the funds to Church Headquarters. Putting it in the budget would be a big no-no as that runs counter to budgeting principles.
Have you searched the Help Center? Try doing a Google search and adding "site:lds.org/help" to the search criteria.

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eblood66
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Re: Other account to budget

Postby eblood66 » Fri Mar 22, 2019 1:41 pm

Of course, it would be up to your local leaders to make the decision but personally I wouldn't have any problem with using it for a similar annual camp under the new program. Personally I'm hoping to have our camp accounts zero'd this year so I won't have to worry about it.

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Re: Other account to budget

Postby russellhltn » Fri Mar 22, 2019 2:16 pm

I believe it's allowed to put the funds towards Equipment and Supplies. (Handbook 2: 13.2.9) Assuming the annual YM activity will be substantially similar to the annual scouting activity, that would seem a viable suggestion.
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