Members paying for conventions Quality of Life request

Use this forum to discuss issues that are not found in any of the other clerk and stake technology specialist forums.
philipcraigscott1
New Member
Posts: 3
Joined: Sat Jan 05, 2019 6:26 pm

Members paying for conventions Quality of Life request

Postby philipcraigscott1 » Sat Jan 05, 2019 7:12 pm

Hi there,

I'm the ward clerk in my ward and I've had a couple of members ask me why they are not able to submit their donations online in the "Other" Category of the donation slip for their FSY and other conventions for their sons and daughters who have registered. Currently the "Other" Category only offers 3 options "Book of Mormon", "Temple Construction", "Temple Excursions".

I have told them the functionality is not available online and they would need to do that in a physical donation

After I had received their donations I tried to process this in MLS (3.9.0_24062) I found 2 categories that I could put this into "Other:Convention Registration" or "Other:Authorized Member-Financed Activities" the problem with either option is that I needed to add a sub category for every youth that applied as I could not specify who has been paid for in the generic category (just knowing who donated, it is difficult to tell who they donated for without going back through the tithing slips and trying to find the names they wrote down).

Is there an easier way than to create sub categories for every youth to make sure that I know who has been paid for, and does anyone know if they plan to let members donate directly for their children for these kinds of activities (or even allow others to donate if the family gives consent)?

Regards,

Craig Philip

davesudweeks
Senior Member
Posts: 1218
Joined: Sun May 09, 2010 8:16 pm
Location: Oklahoma, USA

Re: Members paying for conventions Quality of Life request

Postby davesudweeks » Sat Jan 05, 2019 7:49 pm

Creating individual categories will create sub-accounts that will remain in MLS for years and will probably be more trouble than they are worth - I speak from experience when a bishop who would not listen to reason insisted on individual youth accounts for a scout trip. It actually made everything harder when we tried to write one check from all the individual sub-accounts - what a mess!

It is easier to just put all the funds into a single "other:" account and then track who/how much on a spreadsheet application or a piece of notepaper you store in the file cabinet with the financial records. I have used both methods (depending on the complexity of the payments) with great success.

philipcraigscott1
New Member
Posts: 3
Joined: Sat Jan 05, 2019 6:26 pm

Re: Members paying for conventions Quality of Life request

Postby philipcraigscott1 » Sat Jan 05, 2019 8:03 pm

That sounds like a great idea! Thank you very much. That will help alot.

poultier
New Member
Posts: 4
Joined: Tue Sep 28, 2010 9:12 am
Location: Gilbert, Arizona, USA

Re: Members paying for conventions Quality of Life request

Postby poultier » Tue Jan 08, 2019 5:22 pm

You can make sub-accounts in the "Other- Authorized Member-Financed-Activities" category such as Scout Camp; Girls Camp; etc. The money goes in for that group and you then write the check against that account when you have to pay for the activity. Your reports will show who has paid in the "Income" section and the money paid out in the "Expense" section. Best way to keep track of the various activities.


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