daveywest wrote:The OP doesn't say what type of clerk his assistant is, but following GAAP (i.e. standard US accounting principles), the clerk paying the bills usually cannot place orders. This separation of duties prevents a single individual from placing an order and being the same person who reviews and reconciles the expense. If not in place, a clerk could make orders without any oversight.
That doesn't really apply here because the financial clerk does not pay the bill. The charge happens automatically. It then shows up as an IROP and on the monthly statement both of which should be reviewed and signed by the bishop.
In the LCR beta the bishop must also review and approve orders electronically.
I'm not absolute sure but I believe a financial clerk can make unit purchases.