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Talk:Recording Melchizedek Priesthood ordinations

Proposed a recommended process

When editing the article Lindsayre commented Proposed a recommended process - let's discuss.

The Stake Should (but can't) Record the Ordinance

I think a clear process will help clerks and leaders understand their responsibilities. In the Melchizedek Priesthood Ordination & Certificate Thread on the LDSTech Discussion Forum I have previously expressed the view that stake clerks should be enabled to update the membership record and produce a certificate from the stake MLS system. The current practise of; requiring units to update the record, produce the certificate, send it to the stake for signature, before it being finally returned to the unit - has multiple points of failure that could be dramatically reduced by enabling the stake clerk to record and produce the certificate on the day of ordination. --Steve 23:02, 20 May 2009 (UTC)

The suggestion to allow the stake clerk to update the membership record is one that we hear often, and I'm all for it, but MLS and the policy isn't going to change any time soon. I think we should limit the discussion here to the best process given the current limitations of policy and MLS. Lindsayre 01:27, 21 May 2009 (UTC)
With the release of MLS 3.3, stake clerks can record Melchizedek Priesthood ordinations, but stake leaders should decide whether to incorporate this into their process for recording Melchizedek Priesthood ordinations, and how to ensure that ward clerks are informed when a stake clerk records an ordination. Lindsayre 22:35, 4 February 2011 (UTC)

Suggested Edits

A couple of comments: First, I would add in the bishop's interview. Also, I'd have to check the handbook, but the Record-Keeping FAQ says that the bishop is supposed to check with the stake president first before even submitting a recommendation. Second, I don't understand the purpose of the section for the optional process. It seems to leave off all sorts of details, and if there are a couple of options along the way, they should be mentioned in one main process. Finally, I don't recall any handbook or other procedure that says the ward clerk has to be involved in giving the certificate to the ordained brother. In our stake, the stake representative does that. -- Aebrown 00:36, 21 May 2009 (UTC)

To help in following up with ward clerks entering the ordination into MLS, I recommend that the stake clerk also enter the melchizedek recommendation form on the stake level, even if the ward has already done so. The stake clerk removes the recommendation from the "Saved Forms" list when the ward clerk has entered the ordonation. This is an easy way to keep track of which ordonances have not yet been entered. --Stephanbill 15:11, 18 October 2009 (UTC)
I added this suggestion to a new "Tracking ordinations" section. -- Aebrown 01:28, 19 October 2009 (UTC)
Since I didn't hear back on any of the suggestion I made back in May, I went ahead and implemented them (as well as a couple of other things I noticed). Feel free to review the changes and modify them as necessary, or discuss them here, but I think it's well past time for a bit of closure on the suggestions. -- Aebrown 01:28, 19 October 2009 (UTC)

Immediately or Soon?

I agree with Alan, as outlined in the policy a stake representative has to be present at the ordination. I propose that the wording be changed in the Ordination Recorded section From "As soon as possible," to "Immediately." This would allow the representative from the stake to take the printed certificate back to the stake president for a signature. Following this signature, the stake can then send the certificate to back to the ward or to the member directly. --Caleb 14:17, 21 May 2009 (UTC)

I'm thinking of a stake that covers a large area and a ward clerk who is based in a wardhouse many miles from the stake center. How feasible is it to insist that he record the ordination immediately? Lindsayre 14:25, 21 May 2009 (UTC)
I guess I am assuming that the ordination is done at the ward and the stake representative is present, and the clerk can go to the office right after to record the ordination in MLS. This may be incorrect however. --Caleb 14:33, 21 May 2009 (UTC)
Because Melchizedek priesthood ordinations must be sustained by the members of the stake, it's more typical that an ordination occurs immediately following stake conference. Lindsayre 15:09, 21 May 2009 (UTC)

Who Prints the Certificate?

What have you seen? Does the ward clerk or the stake clerk usually print the certificate? If it's the stake clerk, does he print it before sending the paperwork back to the ward, or does he wait for the ward to record the ordinance and then print the certificate? Lindsayre 20:27, 22 May 2009 (UTC)

In my stake, the ward clerk typically prints the certificate. We've had a couple of occasions where the stake clerk has printed the certificate, but only after it was recorded in MLS. We have chosen not to print a certificate before the ordinance is recorded; this reduces the chance that we will neglect to record it. The MP Ordination Record form says "After the ordination, the completed form is given to the ward or branch clerk, who uses the MLS program to transmit the information to the Church administration office and to print a certificate for the member." So that would seem to confirm the practice of having the ward clerk print it. -- Aebrown 20:50, 22 May 2009 (UTC)
I agree that there are too many steps involved for recording Melchizedek priesthood ordinations. Handbook one on page 113 suggests that the stake president can assign the stake clerk to ensure that certificates for ordination are prepared and distributed. As it stands now the paperwork goes back and forth from the Ward to the stake, from the stake to the Ward, from the Ward to the stake and so forth. It's like playing the game 'button-button, who has the button'. Where's all the paperwork now? Melchizedek priesthood ordinations are a stake level function. The stake clerk should be able to record the ordination at the stake level and produce a certificate for signatures.
With the release of MLS 3.3, stake clerks can record Melchizedek Priesthood ordinations, but stake leaders should decide whether to incorporate this into their process for recording Melchizedek Priesthood ordinations, and how to ensure that ward clerks are informed when a stake clerk records an ordination. Lindsayre 22:35, 4 February 2011 (UTC)
This page was last modified on 4 February 2011, at 16:35.

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