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Statistical records and reporting

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The ward clerk is responsible to keep statistical records. (In Handbook 1: Stake Presidents and Bishops, these are called member participation reports.) In some wards this responsibility is delegated to an assistant clerk often referred to as a statistical clerk.

Accurate statistical reports are important to help guide priesthood leaders at the ward or branch, stake, and regional levels to highlight areas of concern, to identify things that are working well, and to prepare organizational, budget, missionary, welfare, and building plans based on trends in Church membership and activity. In particular, the numbers reported in Quarterly Reports for sacrament meeting attendance and for youth, young single adult, and primary activity are used to determine stake and ward budgets. Attendance levels and the faithfulness of members, particularly priesthood holders, as recorded in these and related reports determine the need for building expansion and formation of new wards and branches.

Definition

A statistic, within the context of this article, has two main characteristics:

  1. Measurable at any point in time (e.g., Laurel class attendance on one Sunday)
  2. Comparable across time (e.g., increase or decrease in Laurel class attendance over a 6 month period)

The real power of statistics is the ability to analyze the change in one measure against another across time. For example, if the home teaching percentage increases will the sacrament meeting attendance increase? Therefore, statistical records contain the raw measures, their trends across time, and comparisons to trends in other measures.

Trend analysis

Using trend analysis the clerk can provide the bishop with useful statistical information about changes in attendance and activity levels over time, strengths and weaknesses within the ward, and so on. Consider the following major areas of interest:

  • Fast Offering donations, disbursement, number of donating families
  • Budget utilization for ward and each organization
  • Total ward membership
  • Total ward families
  • Sacrament meeting attendance (percentage)
  • Melchizedek Priesthood attendance (percentage)
  • Home Teaching (percentage)
  • Melchizedek Priesthood home teaching interviews (quarterly percentage)
  • Relief Society attendance (percentage)
  • Visiting Teaching (percentage)
  • Aaronic Priesthood attendance (percentage)
  • Young Women attendance (percentage)
  • Primary attendance (percentage)
  • Temple recommends holders (percentage of endowed members)

Suggestions for statistical reports

  • Create graphs/charts for monthly tracking the major areas of interest.
    • Some wards and stakes find it helpful to copy the data from the Quarterly Report into a spreadsheet. This allows you to create charts for each of the major statistics for more visual appeal and trend analysis.
  • Provide Information to bishop and present information during ward leadership meetings as requested by the bishop such as:
    • Ward activity levels
    • Families not recently taught by home teachers
    • Priesthood brethren not home teaching
    • Members without callings
    • Endowed members without current temple recommend
    • Convert progress report
    • Organization budgets and expenses

Additional helpful reports

Upon request from the bishop or stake president, the statistical clerk may also use spreadsheets or other tools to provide additional reports and graphs, such as:

For ward activity levels:

  • Total ward membership (count)
  • Total ward families (count)
  • Sacrament meeting attendance (percentage)
  • Melchizedek Priesthood attendance (percentage)
  • Melchizedek Priesthood interviews (percentage)
  • Relief Society attendance (percentage)
  • Aaronic Priesthood attendance (percentage)
  • Young Women Sunday attendance (percentage)
  • Primary attendance (percentage of total Primary ages 3-11)

For home and visiting teaching:

  • Home Teaching (percentage)
  • Members who have not been home taught by home teachers
  • Priesthood brethren who have not been home teaching
  • Visiting Teaching (percentage)

Other areas:

  • Members without callings
  • Temple recommend holders or endowed members without current temple recommend (percentage of endowed members)
  • Progress of new converts

See also

This page was last modified on 8 December 2010, at 07:42.

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