Official Communications are sent by mail to stake presidents, and usually also to bishops. Wards and stakes should file printed copies of these letters. Electronic versions are sent to stake presidents via an official e-mail account and are also available in an online repository. Some selected letters are made public on lds.org or the LDS Church News. Occasionally e-mail will be sent to stake clerks or stake technology specialists.
ldsmail.net E-Mail account
LDSMail is an email system for church leaders and missionaries. Each stake is issued an official e-mail account at www.ldsmail.net, which only the stake president may access. The login for the account is the stake's unit number, but it is not accessible until the account has been activated for use with ldsmail.net.
To activate the stake president's account, call church headquarters and ask for the LDS leader e-mail. They will confirm your stake data and send an initial password key to your stake president by regular mail. Using the password key you can login and access the ldsmail account.
Official letters will be sent to the e-mail account. Other messages may also be sent to the stake's e-mail address by general authorities, area authorities, mission presidents, temple presidents, regional welfare personnel, and other stake presidents.
Online Official Communication Library
An official repository of communications is stored at letters.lds.org. The site requires LDSAccount credentials to access. As communications become out of date, they are removed from the repository.
The letters and policies archive on the Clerk Wiki is a collection of documents relevant to clerks that were originally posted to the Official Communication Library.
LDS Church News
E-Mail sent to clerks
Sometimes the Church will send notifications of new MLS software versions or other pertinent information to stake clerks or stake technology specialists. People with those callings can insure that they get the necessary e-mail by making sure that:
- Their preferred e-mail address is correctly specified in MLS or the Directory on LDS.org;
- They have been given the correct standard calling in MLS.