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Help for ward leaders (Maps)

LDS Maps for ward leaders combines maps from Google, Bing, and other map providers with location information about wards and Church facilities from Church departments and organizations.

Members’ names and addresses in LDS Maps come from the MLS software and must be updated or corrected using MLS. Phone numbers and e-mail addresses may come from MLS or the Directory in LDS Maps. These sources are synchronized, which means that a change made in one source will be changed in the other sources.

Note: In countries with strict privacy laws, ward leaders must not change the visibility of member information unless the member head of household requests the change. Only the head of household can authorize household information to be made visible to other members in their ward or stake in LDS Maps.

Ward leaders

Only the following ward leaders are authorized to maintain and update household names and addresses using LDS Maps. The names of authorized leaders are defined by MLS. (See MLS Main Menu/Organizations/Bishopric/Add Positions. This opens a list of the following bishopric positions.)

  • Bishop
  • First counselor
  • Second counselor
  • Clerk
  • Assistant clerk
  • Assistant clerk (membership)
  • Executive secretary

Make sure the names of people in these callings are current in MLS. Any other positions created using Custom Positions in MLS will not be given rights to update LDS Maps information.

When a person is released from one of the above callings, the clerk should:

  1. Change the name of the person in the calling in MLS.
  2. Transmit those changes using the Send/Receive Changes feature.

The rights to change information in LDS Maps will be removed from the person released and assigned to the person who was called. Those changes may take a few days to take effect in LDS Maps.

Overview for ward clerks and other leaders

The household location portion of LDS Maps provides the following features for ward leaders:

  • View location information on a map or on a satellite image.
  • View maps and satellite images with streets and other landmarks identified.
  • Accurately identify the location of households.
  • Accurately identify the location of groups of households in one place.
  • Verify the correct location of households and groups.
  • Identify members with special needs.
  • Identify members who are identified in the emergency response category.
  • Download a file with member information, including latitude and longitude coordinates, that can be uploaded into a GPS device.
  • View the locations of Church resources assigned to your ward.
  • Get driving directions to member locations and Church facilities.
  • Find and view information for wards worldwide.

Note: The use of LDS Maps for leaders is for Church purposes only. Information should not be used for business, commercial, or political purposes.

Correcting ward information on LDS Maps

The bishop's name and telephone number and ward meeting times in LDS Maps come from MLS. If that information is incorrect in LDS Maps, it must be corrected in MLS. Do the following to change the information in MLS:

  1. On the main menu, click in the Organizations pane.
  2. In the Bishopric/Other Callings panel, click Bishopric.
  3. Click Bishop. The Edit Position window opens.
  4. Click the Select button.
  5. Select the bishop's name from the list.
  6. Click Save.

If the bishop or branch president does not live in your ward and his membership record is not in your unit, you may have to add his name as an "Out of Unit Member" and then follow the above steps to select him as the bishop or branch president.

To correct meeting times in MLS:

  1. On the main menu, click System Options in the top-left panel.
  2. Click Unit.
  3. Click Edit next to Meeting Times.
  4. Change the meeting times.
  5. Click Save.

First-time users

The first time you use LDS Maps for leaders, you must verify that the location of every household or group of households is correct. A member head of household can use LDS Maps to identify the location of his or her household, but that information must also be verified by a local leader.

Unverified locations of a household or group are identified by the following icon: Unverified.gif

Unmapped households are those for which LDS Maps cannot identify a location from the address provided by MLS. Local leaders may need to correct the address or contact the member to get the correct address. Unmapped households are identified by the following icon: Unmappelocationicon.png

To verify a household:

  1. Click the household icon or the household name. The household information balloon opens.
  2. If the location is correct, click Move and the Set Location window opens.
  3. Click Start Move and move the cursor to the icon for the household and click on it.
  4. The Start Move button changes to a Submit button. If the location is correct, click the Submit button.
  5. If the location is not correct, click Cancel, and follow steps 1-3 again.
  6. When the location is correct and has been submitted, click Close Window to close the Set Location window.

When the location has been verified, the triangle-shaped symbol is removed and the round icon identifies the correct location. After all household locations have been verified, only the locations of members who move into the ward are unverified or unmapped.

Requests to hide household information

Local Church leaders can hide Church members’ household information from other ward and stake members when members request that their household information on LDS Maps be hidden.

The member head of household who signs in to LDS Maps or into the Directory section of LDS.org can hide his or her household location and contact information from other ward and stake members, or allow ward and stake members to view the information. The same information available in LDS Maps is available from LDS.org. If the head of household chooses to make information visible or to hide information on LDS Maps, it will also be visible or hidden on LDS.org. However, local leaders will still be able to view the household information.

In many countries, information is automatically visible to other ward and stake members and heads of household must take steps to hide the information if they wish.

In countries where privacy laws require it, the information is automatically hidden and the head of household must take steps to make it visible to other ward and stake members. See Hide household information for instructions.

Note: In countries with strict privacy laws, ward leaders must not change the visibility of member information unless the member head of household requests the change. Only the head of household can authorize household information to be made visible in LDS Maps.

The following household information is available in LDS Maps:

  • Name of member head of household
  • Spouse name
  • Household address, including street address, state or province, country, and postal code
  • Telephone number
  • E-mail addresses, if available

Verify a household location

To verify a household:

  1. Click the household icon or the household name and the household information balloon opens and a location dropdown list will appear in the household information balloon.
  2. If the household icon is in the exact location, click the arrow next to the location type for the household, and click on Exact Location, then click Submit.
  3. If the location is not correct, click Move and a Set Location window opens.
  4. Follow instructions in the Set Location window to move the household icon.
  5. When the location is correct, click the Submit button.
  6. If the location is not correct, click Cancel, and follow steps 1-4 again.
  7. When the location is correct and has been submitted, click Close Window to close the Set Location window.

Hide household information

If members ask the bishop or clerk to hide their household and contact information from other ward and stake members, take the necessary steps. To hide household information:

  1. Click on the icon for the member's location on a map, or click on the member's name in the list of ward members. If the household is in a group, click the group icon, and when the group balloon opens, click the name of the household in the group. A balloon with the member's personal information opens.
  2. Click Edit. The Edit household balloon opens.
  3. Click Directory.
  4. When the Directory opens, click on the household name in the list of names.
  5. When the window opens with household information, click Edit at the top of the household information section.
  6. Click the Edit link next to Stake Visibility and a small window will open.
  7. Click the button next to the appropriate setting: Private – Leadership Only, Ward, or Stake. An explanation of the setting selected will appear .
  8. Click the Save button.

Maps and lists that are to be distributed to ward members should not include the names of those who ask to have their information hidden.

Move households

To move a household: You must be a ward or branch leader and must “Sign In” and be on the “My Ward and Stake” tab.

My Ward and Stake icon.png

To move a household:

  1. Click the household icon for the household you want to move, Householdlocation.PNG or click the household name. The household information balloon will open.
  2. Click Move and the Set Location dialog box opens.
  3. Follow instructions in the Set Location dialog box to move the household.
  4. When the icon is in the correct location, click the Submit button.

Edit household details

You can edit household information to place the household in two categories: those with special needs or those who are emergency responders. Households with special needs are identified by this icon: Specialneeds.gif. Emergency responders are identified by this icon: Emergencyresponse.gif. You can filter maps and lists to view only those two categories.

Ward leaders identify the emergency responders. They may include:

  • Those assigned as a leader over a portion of the ward.
  • Those who have lifesaving or other specialized skills.
  • Those who own equipment (such as chain saws, generators, heavy equipment. or communications equipment such as short-wave radios).
  • Those with other skills identified by leaders.

Ward leaders identify those with special needs. They may include:

  • Those with physical disabilities.
  • Older members who would have difficulty evacuating their homes in an emergency.
  • Those who would not know about an emergency (those without electricity, those without a telephone, and so on).
  • Those with other disabilities.

To edit household details:

  1. Click the household icon or the name in the list and the household information window opens.
  2. Click the Categories button.
  3. Click Edit.
  4. When the Emergency Response and Special Needs categories appear, click the check box next to the appropriate category. In some instances, both check boxes may be checked if caregivers of those with special needs have lifesaving skills.
  5. Enter appropriate comments in the comment box.
  6. Click the Submit button.
  7. Click Save.
  8. Click the X to close the household balloon.

To remove a category, follow steps 1 and 2 above, and then click the check mark to remove it.

Note: Members who do not want their personal information visible to other ward members may keep the information from being viewable in lists and on maps. However, ward leaders can still view information for those who want their personal information hidden. If those members are included in lists and maps, be cautious about who receives the lists and maps with that hidden information. Leaders should honor the wishes of those who want to maintain their privacy.

Also see Move households and Verify household locations.

Create a group

To create a group:

  1. Click the household icon for the household you want to move, Householdlocation.PNG or click the household name. The household information balloon will open.
  2. Click Move and the Set Location dialog box opens.
  3. Click the Start Move link or click the icon and move the icon or cursor to the right location.
  4. The message The new location is very close to another one. What do you want to do? appears. Click the button next to Group with.
  5. If everything is correct, click the Submit button.
  6. If the grouping is not correct, click Cancel and follow steps 1-5 again.
  7. Click the Close Window button to close the move location window.

Remove a household from a group

To remove a household from a group:

  1. Roll the mouse over the icon for the group and a new icon will appear next to the group icon.

    Edit Group Rollover.png
  2. Click on the lower section of icon and a box will open with the members of the group listed.
  3. Click the name of the household and a window will open with information about the household.
  4. Click Move at the bottom of the household information window and a Set Location window will open.
  5. Click the Start Move button or click on the household icon and move it to a new location.
  6. If the location is correct, click the Submit button. If the location is incorrect, click Cancel and start with step 1 again.

Emergency response category

LDS Maps allows you to create a category of households called Emergency Response. Local leaders determine who will be added to the emergency response category. See Edit Household Details for instructions for designating these members. The Emergency Response category should be used only for ward, stake, and regional emergency response planning. They may include:

  • Those assigned as a leader over a portion of the ward.
  • Those who have lifesaving or other specialized skills.
  • Those who own equipment (such as chain saws, generators, heavy equipment. or communications equipment such as short-wave radios).
  • Those with other skills identified by leaders.

Comments included in the category of emergency response leaders should provide enough information to help leaders respond in an emergency.

To create a list of members with emergency response skills or responsibilities or those with special needs:

  1. Type either Emergency Response, or Special Needs in the search field at the top of the list of households and press the Return or Enter key.
  2. The list of those who have been identified in the category will appear under the Households list.

Filter a household list

You can filter a ward list to create a list of households with the names of those who have special needs or those who have emergency response skills or equipment.

Ward leaders should identify households with members with special needs who would need help in an emergency. They should also identify those who are to respond in an emergency.

Note: Some members may choose to keep their personal information (name, address, and so on) hidden from other ward members. Ward leaders can change that setting when viewing maps and lists. Leaders must be cautious about distributing maps and lists that include the names of those who want to keep their personal information hidden. Distribute those lists only to those ward leaders who need to know that information.

Download confidential household data

Some confidential information can be included or excluded when ward leaders download a file for use with a GPS device or for use with other software. The downloadable files are in .csv format (comma separated values). These files can be uploaded to a GPS device or can be opened by most spreadsheet software.

Confidential information includes:

  • Special needs category designation. This information may be sensitive, and distribution should be limited.
  • Special needs comments. This information may be sensitive, and distribution should be limited.
  • Emergency response category designation. This information is for use by ward, stake, and regional leaders for emergency planning. Distribution of this information should be limited.
  • Emergency response category comments. This information is also for use by ward, stake, and regional leaders for emergency planning. Distribution of this information should be limited.
  • Request not to show (those who want their information hidden from other ward members).

To download information to a file:

  1. Click the Download link just above the list of members on the left side of the LDS Maps window.
  2. When the Download Households window opens, read the instructions and warnings and click the Download button. Follow instructions on the next window that opens to open or save the downloaded file.

You can open the file with a spreadsheet application and format the data for use in a specific GPS device. If you plan to upload the file into a specific GPS device, review the device's file format requirements.

This page was last modified on 23 October 2013, at 08:21.

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