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Entering and viewing transfers

MLS finance

In MLS, a transfer is the movement of funds within a category and its subcategories.

Some transfers are automated, like those that sweep funds from local Humanitarian Aid, Perpetual Education Fund and the Temple Construction funds to central Church funds for these purposes. Other transfers can be manually created by local users.

Enter transfers

The Transfers screen has two category fields. Here is the rule:

Debits on the left. Credits on the right.

This means that you're taking funds from the category(ies) listed on the left side and adding funds to the subcategory(ies) on the right side. As you enter transfers, observe the following:

  • Amounts are entered as positive numbers.
  • Don't use the parent categories of Missionary or Other.
  • MLS will not allow a transfer across categories (i.e. from 'Other to Budget' or 'Tithing to Ward Missionary').

Creating a manual transfer

MLS Transfers Screen

To create a manual transfer:

  1. From the Finances screen, click Enter Transfers.
  2. In the Comments field, enter a brief explanation why you are making the transfer.
  3. Select the category(ies) or subcategory(ies) on the left that you want to debit. Enter the amounts in the amount field.
    • The subcategory(ies) will not show in the list if they've been inactivated. Go to Add/Update Categories to reactivate the subcategory(ies).
  4. Select the category(ies) or subcategory(ies) on the right that you want to credit. Enter the amounts in the amount field.
    • The subcategory(ies) will not show in the list if they've been inactivated. Go to Add/Update Categories to reactivate the subcategory(ies).
  5. Confirm that the Category Total for both debits and credits are equal.
  6. Click Save. The screen clears, confirming that the transfer has been entered correctly.

The image to the right shows an example of a transfer. This example shows funds transfered from three Ward Missionary subcategories to the parent category Ward Missionary.

Reversing transfers

Transfers that were entered cannot be deleted, but can be reversed by entering a new transfer that moves the funds back to their original category(ies).

Viewing transfers

All transfers can be viewed on the View Transfers screen, including:

  • Transfers from donation batches for categories that are swept.
  • Transfers from expenses for categories that are swept.
  • Missionary interest entered in the reconciliations.
  • Other item entries entered in the reconciliations.
  • Transfers entered using the Enter Transfers screen.

To view transfers:

  1. From the Finances screen, select View Transfers. A list of transfers displays. Transfers entered using the Enter Transfers screen have a reference number beginning with the letter T.
  2. Select the desired date range.
  3. Click the column heading Ref. No. twice. This re-sorts the list by reference number. The transfers with reference numbers beginning with a the letter T sort to the top.
  4. In the column Category, click on the word Multiple to display the transfer information.
This page was last modified on 25 June 2010, at 13:39.

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