Each week after donations are opened, counted, verified, and recorded, the clerk assigned to finances and a member of the bishopric (or a member of the bishopric and another Melchizedek Priesthood holder) prepare the bank deposit.
Making the bank deposit
- After the clerk and a member of the bishopric (or two members of the bishopric) authorize the donation information, MLS prompts them to print the Deposit Report. There are two parts to this report: the bank copy and the ward copy. The two people who counted and verifited the donations should initial the ward copy of the Deposit Report where indicated.
- After printing this report, two persons prepare the bank deposit. This will include the checks, the currency, the coins, and the bank copy of the Deposit Report. The amounts of checks, currency, and coins should match those on the Deposit Report.
- The same two persons prepare a deposit slip and keep a copy of the deposit slip for the ward files. Note: Do not print each check amount on the deposit slip (unless required by the bank); print only the total of all checks, total currency, and total coin. The amount of each check is included on the bank copy of the Deposit Report.
- The two persons preparing the deposit put the deposit slip, the funds, and the bank copy of the Deposit Report in the bank bag and deposit it the same day where possible. If not possible, follow deposit instructions from the area controller.
Filing documents in a weekly file
After preparing the the bank deposit, but before actually making the deposit, the clerk and a member of the bishopric (or two members of the bishopric) should file all the documents created during the donation recording process. This includes the donation slips, a copy of the deposit slip, the ward copy of the Deposit Report, and the Tithing and Donations Batch Report. These should go into a weekly file in one bundle or envelope. Keep these documents on file for the number of years directed by your area office.