Not long ago, my wife received a new calling as the ward photographer. Her task, like many of her predecessors in wards around the world, was to create a ward photo directory for the bishopric to use. The bishopric was new, and learning names as well as faces was important.
My wife (and later a second ward photographer) spent hours corralling ward members after church or at ward functions to take family pictures. This was followed by cropping, editing, and creating a document with ward family names and contact information. Finally, printed photos were placed into the pages of the newly created binder with tabs. By the time they finished, there were already move-ins and move-outs to contend with.
The New Ward Directory
This tedious process of creating a photo directory has recently changed. The development teams of the Church and the LDSTech community have added the ability to create and print an up-to-date ward photo directory in minutes, not weeks or months!
To create a ward photo directory:
- Go to LDS.org and sign in with your LDS Account.
- Click the Tools menu, and then click Directory.
- Click Photos in the left column.
- Click Print in the upper right area of the window. You will be prompted with a Print Preview Directory that shows you a sample entry of your print settings.
- Select from a set of informational items to include or exclude details, page settings, font size, the number of columns, even margins for three-hole punch. You may spend more time considering the options than it takes to create the directory
- Click Open PDF and voila! Your new ward photo directory appears.
Imagine the Uses
Now because it’s a PDF file, you can choose to print a dozen copies, or if you are environmentally savvy, you can send it out via e-mail attachment to your counterparts in ward leadership or auxiliary organizations. Imagine sitting in PEC meeting and -- while taking notes on your iPad -- you flip to your ward photo directory and show the high priest group leader what Brother and Sister Jones look like so he can recognize them in the hallway as they pass. And just like that, gone are the days of manually creating a ward photo directory.
Whenever you’re working with member photos, note a few privacy cautions:
- Ward directories are intended for Church use only.
- Members may elect to keep their information, including a household photo, private and invisible to the general ward membership.
- Uploaded household photos must be approved by an administrator prior to being available in the directory.
If you’re located in the European Union, Mexico, Australia, or other countries with strict data privacy laws, members should upload their own photos to their profiles instead of relying on a ward photographer or a clerk to upload it. This ensures voluntary consent from the member for displaying his or her photo in the directory.
If members don’t have access to the Internet, or lack the technical skills to upload their own photos, administrators can assist in uploading the photo. However, make sure you have informed, voluntary consent prior to doing so.
For more information on uploading a household picture to your profile, see Editing Your Profile.
Curtis is a Management Analyst for the state of Nevada and a member of the Clear Creek Ward, Carson City Nevada Stake.