KevinAnderson wrote:We used other accounts to track money collected for YM/YW camp during the summer and now we want to put it into the correct budget account. The transfer screen does not appear to allow this. Does anyone know how to do this, or even why we shouldn't have done it this way?
Alan_Brown wrote:I would highly recommend that you take the training lesson Understanding and Using the "Other" Category. That will answer all of your questions on the proper use of such funds. The exact problem you mention is described on slide 20, and the solution I mentioned above is described on slide 31.
Sometimes an activity is mistakenly paid for using budget funds even though funds were collected and designated for the activity in the “Other” category. To correct this error:
• Print a check payable to the ward from the appropriate “Other” subcategory.
• Fill out a Tithing and Other Offerings slip in the name of the ward, cross out “Other” on the slip, and write in the name of the budget subcategory and the amount of the check.
• Record the deposit in MLS to the proper budget subcategory.
• File the white copy of the donation slip with one check stub and the expense information, and file the yellow copy and the other check stub with the donation information.
• Deposit the check at the bank using normal procedures.
Alan_Brown wrote:It is appropriate to track money collected for youth camps in the Other category. However, you really should have spent the money from the appropriate Other subcategories. Fundamentally, that is the purpose of the Other category -- collect money for a specific purpose, then spend it for that specific purpose.
Pilotfly wrote:In Alan's response he made the following statement - "Once you have dealt with any overpayment, then you simply need to write a check to the ward from the appropriate Other subcategory to bring the balance to zero, and deposit that amount in the appropriate Budget subcategory. Write one check for each appropriate subcategory."
I got twisted around the axle in a previous iteration of this subject so I won't go into that , however Alan I do have a question about the last sentence in the statement above? Could you just write one check and deposit it into two (or more) budget subcategories? I know it works the other way when you write a check out of budget and you take funds out of two separate categories (such as one check for a joint youth activity and charge both the YM and YW accounts for the activity).
After going through the training lesson on Understanding the Other Category, and finally calling Salt Lake for some clarification on how putting money into the budget all works I never thought to ask about if you could put money into two separate categories.
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