What adjustments do I need to enter in MLS to reconcile a deposit that included a $50 money order erroneously declared as currency, and the banks receipt of $5 more in cash than declared? Our CUFS lists both a $45 debit and a $50 credit to the same deposit. The $45 shortage is shown by the bank to be a currency debit (The $50 money order/check minus the $5 bank credit). The $50 bank credit is presumed to be a check credit, verifying the bank received $50 more than declared in checks. Monies deposited were revenue received from the sell of food at a community youth fair (not donations) to pay for the annual scout and young women’s camps.
Deposit Adjustment
- aebrown
- Community Administrator
- Posts: 15153
- Joined: Tue Nov 27, 2007 8:48 pm
- Location: Draper, Utah
To fix this, go into the batch (View/Update Donations, then click on the date) and then:gonzi wrote:What adjustments do I need to enter in MLS to reconcile a deposit that included a $50 money order erroneously declared as currency, and the banks receipt of $5 more in cash than declared? Our CUFS lists both a $45 debit and a $50 credit to the same deposit. The $45 shortage is shown by the bank to be a currency debit (The $50 money order/check minus the $5 bank credit). The $50 bank credit is presumed to be a check credit, verifying the bank received $50 more than declared in checks. Monies deposited were revenue received from the sell of food at a community youth fair (not donations) to pay for the annual scout and young women’s camps.
- To fix the $5 bank credit, on the Donation step enter a new $5 donation for a donor named Anonymous (if you don't have such a donor, add a new donor of type "Not a member/miscellaneous"). Credit it to the appropriate subcategory of Other for your Scout/YW camp. List it as $5 in Notes. As you save the donation, enter the reason "Bank credit" or something like that.
- Go to the Review step, then find the donation associated with the money order. Click on the donor's name.
- Change the currency amount to be $50 less, and enter a check for $50 in the check area. As you save the donation, enter the reason "Money order incorrectly entered as currency" or something like that.
- Print new deposit and batch reports, and file them with the original reports with a notation such as "Corrected 9 September 2009".
- Transmit your changes.