What is the policy of moving out records? I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.
Thanks,
John
Moving Out Records
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Re: Moving Out Records
When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.
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Re: Moving Out Records
Until recently there was a high-level description of this policy in Leader and Clerk Resources, which I can no longer find. However, the policy was outlined in an October 2012 letter to priesthood leaders.jc12996 wrote:When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.
In a nutshell, the mandated procedure lists eight steps (nine including bishop's approval) that must be taken before sending a record to headquarters Address Unknown. Check-boxes for those steps are hard-wired into MLS.
See attachment.
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Re: Moving Out Records
See the RKATS article:
https://www.lds.org/help/support/move-r ... t?lang=eng
https://www.lds.org/help/support/move-r ... t?lang=eng
Dana Repouille, Plattsmouth, Nebraska
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Re: Moving Out Records
Since you are at BYU, can you check with the school? Seems like they would be cooperative with wards.jc12996 wrote:I am the ward clerk of a BYU Singles ward.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.
So we can better help you, please edit your Profile to include your general location.
So we can better help you, please edit your Profile to include your general location.
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Re: Moving Out Records
I believe you actually have a membership office there on campus. You might ask around. But the process will still be the same if you really don't know where they are.jc12996 wrote:I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.
I would imagine that your process there should include checking the Y student directory if you are not already doing that.
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Re: Moving Out Records
If you look on the membership record, doesn't it have "previous ward?" I would think that most of the time that would be their home ward where their parents are. Let that ward clerk find them.