Deleting ghost administrator

Discussions about the Calendar Tool at lds.org. Questions about the calendar on the classic site should be posted in the LUWS forum.
Post Reply
jaydallanchristensen
New Member
Posts: 1
Joined: Sat Mar 16, 2013 5:38 pm

Deleting ghost administrator

#1

Post by jaydallanchristensen »

Our former Asst. Exe. Sec. of Stake initially set-up the Stake Calendar. He has been released for over two years. He recently was called as Scoutmaster in his ward. When he submits the information for his Scouting activities it populates on the Stake Calendar. He is not nor has been listed as an administrator on the Stake Calendar for more than two years. Any suggestions?
User avatar
aebrown
Community Administrator
Posts: 15153
Joined: Tue Nov 27, 2007 8:48 pm
Location: Draper, Utah

Re: Deleting ghost administrator

#2

Post by aebrown »

Even if he is not a stake calendar administrator now, at some point in the past he might have been set up (perhaps by himself) as a calendar editor by name on one or more of the stake calendars. Such a setting would still exist, even after he was released from his stake calling.

But in any case, when you create an event, you have to choose the particular calendar it goes on (although some people have access to only one calendar). So when he creates an event, the list of calendars in the dropdown list will show exactly which calendars he has access to (they might be a combination of ward and stake calendars). Know that list could help you to narrow your search for the calendars he has access to.
russellhltn
Community Administrator
Posts: 34422
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Deleting ghost administrator

#3

Post by russellhltn »

aebrown wrote:Even if he is not a stake calendar administrator now, at some point in the past he might have been set up (perhaps by himself) as a calendar editor by name on one or more of the stake calendars. Such a setting would still exist, even after he was released from his stake calling.
I believe that by default, you are added as a editor "by name" for any calendar you create. If that's not the case now, I'm fairly certain that it was. So if he was the one to create those calendars as a Exec Sec, he likely has access to them now.
Have you searched the Help Center? Try doing a Google search and adding "site:churchofjesuschrist.org/help" to the search criteria.

So we can better help you, please edit your Profile to include your general location.
User avatar
aebrown
Community Administrator
Posts: 15153
Joined: Tue Nov 27, 2007 8:48 pm
Location: Draper, Utah

Re: Deleting ghost administrator

#4

Post by aebrown »

russellhltn wrote:I believe that by default, you are added as a editor "by name" for any calendar you create. If that's not the case now, I'm fairly certain that it was. So if he was the one to create those calendars as a Exec Sec, he likely has access to them now.
That's still the case, and so that's very likely to be the way he came to be listed by name as an editor of one or more stake calendars.

Nonetheless, if he has been made the editor of one or more ward calendars because of his new calling as Scoutmaster, then he will have the option to select an appropriate ward calendar when he creates events. A stake calendar is a poor choice for a ward's scouting event. But if you remove him as the editor of all stake calendars, then he'll not longer have the option to make that poor choice.
Gary_Miller
Senior Member
Posts: 1222
Joined: Thu Dec 08, 2011 10:42 am
Location: Emmett, Idaho

Re: Deleting ghost administrator

#5

Post by Gary_Miller »

This is a perfect example of why it better to add an editor by calling and not by name if its at all possible.
jeffevannelson
Church Employee
Church Employee
Posts: 134
Joined: Thu Feb 23, 2012 8:26 am
Location: Utah

Re: Deleting ghost administrator

#6

Post by jeffevannelson »

This is why its always a good idea to always add someone by calling rather then by name to permissions. I recommend contacting whoever is over that stake calendar and having him edit the permissions and check to make sure his name is not added to the calendar. Also when he creates a event make sure he has the correct calendar selected. If you still have this problem when he creates a event then we might have a problem to fix.
jdlessley
Community Moderators
Posts: 9861
Joined: Mon Mar 17, 2008 12:30 am
Location: USA, TX

Re: Deleting ghost administrator

#7

Post by jdlessley »

jeffevannelson wrote:This is why its always a good idea to always add someone by calling rather then by name to permissions.
Many of us agree with this. However, when a calendar is created, the creator is automatically added by name as a calendar editor. For this situation the creator needs to add their calling as an editor and then remove their by name editor role. This is something easy to forget. The OP described the former stake executive secretary as having set up a number of calendars when the stake first began using Calendar. I really doubt he was aware this would become an issue in the future.
JD Lessley
Have you tried finding your answer on the ChurchofJesusChrist.org Help Center or Tech Wiki?
Post Reply

Return to “Calendar”