Web Service for automation at the Stake Level

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johnshaw
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Web Service for automation at the Stake Level

Postby johnshaw » Tue Jun 19, 2012 6:25 am

I didn't know where else this makes sense to post, so it landed here. I'm looking for a web service available with the contents of the online Directory. I would like to build some automation into some spreadsheets, or databases using some xml queries (validated by LDS Account) to produce documentation.

for example

In our stake, we have a process (like every other stake's unique process) for submitting names for consideration by the stake presidency. MP Advancements, and stake level callings. To do this we built a Google Form that automatically populates a Google Spreadsheet. We would love to add some information to it automatically rather than force a Bishop to enter it all in manually. Information like Current Calling for the proposed, how long each have been in their callings, etc... All this data is potentially available either through the same area as leader.lds.org or through the online directory (with less granular data).

Is this something the church has out there available for use?

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Postby RossEvans » Tue Jun 19, 2012 6:36 am

JohnShaw wrote:I didn't know where else this makes sense to post, so it landed here. I'm looking for a web service available with the contents of the online Directory. I would like to build some automation into some spreadsheets, or databases using some xml queries (validated by LDS Account) to produce documentation.

for example

In our stake, we have a process (like every other stake's unique process) for submitting names for consideration by the stake presidency. MP Advancements, and stake level callings. To do this we built a Google Form that automatically populates a Google Spreadsheet. We would love to add some information to it automatically rather than force a Bishop to enter it all in manually. Information like Current Calling for the proposed, how long each have been in their callings, etc... All this data is potentially available either through the same area as leader.lds.org or through the online directory (with less granular data).

Is this something the church has out there available for use?


The web services are only available for projects that are approved and directed by CHQ, per comments here by church IT management. The web services are not available for local leaders to build custom applications outside the headquarters tent. However, you might see if the data you require is available in the local MLS export files, or in a custom report exported from MLS. Some folks might still object to uploading that data to Google Docs, however.

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Postby johnshaw » Tue Jun 19, 2012 6:42 am

Thanks Ross, I sorta figured as much, but in my research this morning I didn't see anything that stated it outright.... We are keeping a close eye on Personally identifiable information when considering our design.

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Postby RossEvans » Tue Jun 19, 2012 6:53 am

JohnShaw wrote:We are keeping a close eye on Personally identifiable information when considering our design.


The most official guidance I recall about Google Docs and similar services was in a training video a few months ago from the Presiding Bishop. As I recall the counsel to local leaders was if they use such services to share files, they should not include "confidential" information. (I saw the link to the video here, but I can't find it.) I am not going to interpret that guidance here, but I think your stake president can do so.

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Postby johnshaw » Tue Jun 19, 2012 7:08 am

last word received, well stated, thanks for the reminder again.

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Postby aebrown » Tue Jun 19, 2012 7:38 am

RossEvans wrote:The most official guidance I recall about Google Docs and similar services was in a training video a few months ago from the Presiding Bishop. As I recall the counsel to local leaders was if they use such services to share files, they should not include "confidential" information. (I saw the link to the video here, but I can't find it.) I am not going to interpret that guidance here, but I think your stake president can do so.


The training is here, and the information you noted is on slide 14.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

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Postby johnshaw » Tue Jun 19, 2012 8:34 am

It seems that there could be a fairly easy resolution to this issue.... provide units a place that is approved for use, document sharing and collaboration. Wouldn't be much of a challenge, it appears, to use a technology like the what currently runs this wiki/forum - or something similar. It seems that putting out policy statements is good and it helps units do their best to balance the needs they have with the confidential nature of some information, and the private nature of other information. I would like to see, along with statements and training on what NOT to do, that it is accompanied with training on what kinds of things can be done... or eliminate it all together and put in place a solution that incorporates the LDS Account, with roles assigned through MLS Positions.


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