has two sections and Handbook 1
has one section you should look at and then point them out to the bishopric.Handbook 2
addresses the use of the Internet.
zachwinter wrote:An incident occurred on our ward's unofficial Facebook page...
I do not know how that Facebook page is set up. But the guidance in section 21.1.22 states
Stake and ward Web sites may be created only by using the official Church Internet resources. Stakes and wards are not authorized to create other Web sites or blogs or otherwise have a Church-sponsored presence on the Internet.
If that unofficial Facebook page is identified as belonging to the ward or has the appearance as belonging to the Church then there may be a problem.
The next section addresses directories. Handbook 2
addresses the limitations on the use of directories. Note the limitation on the information that may be included in the directory. I don't know how access to the Facebook page is controlled. But I doubt the security of information on the page can be controlled adequately to limit it to only ward members. Note that directories are not to be distributed outside the stake or ward boundaries. This could be difficult to prevent if access to the page is not limited to ward members.
When an administrator prints a ward directory from the online Directory there is an option to print "Members with Private Profiles". That option is available in the section titled "Leadership Only". It is clear that a directory printed to include members with private profiles should not be distributed to other than certain ward leaders. Distributing such a directory to all ward members is a violation of the privacy of those members who have chosen to have all or some of their information limited to leadership only. The privacy agreement for the online Directory is available in the "Review the Privacy Agreement" section of Editing Your Profile
in the Directory Help
. This agreement is what members expect. Ward leaders should abide by that agreement.
When a directory is printed from MLS the visibility limitations members have made to their information in the online Directory are not available. If the bishopric member prints from MLS there is no reminder of those visibility limitations and the bishopric member may need to be reminded there are members who have requested their information to be restricted. The best place to print a directory that will be distributed to the ward membership that will include member selected privacy settings is from the online Directory.
There is a section in Handbook 1
that addresses handling confidential or sensitive information. I do not have access to Handbook 1
so I cannot give the specific section. That section applies to the distribution of member information that has been designated for limited distribution to leadership only as well as member information beyond the stake or ward boundaries.