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One of our ward clerks is wondering how long should he retain minutes of meetings? Is there any direction on retention of meeting minutes?

csw14086 wrote:One of our ward clerks is wondering how long should he retain minutes of meetings? Is there any direction on retention of meeting minutes?

According to the Record retention policy, there are specific rules for financial records, ordinance records, and records related to disciplinary councils. For all other records, the guideline is simply: "Destroy all other records that are no longer needed in such a way that they cannot be reconstructed." So make your best judgment as to when the minutes are "no longer needed" and then destroy them.

Thanks Brother Brown. I appreciate the direction.