Leadership Mtg Agenda

Use this forum to discuss issues that are not found in any of the other clerk and stake technology specialist forums.
jupurulla-p40
New Member
Posts: 6
Joined: Sun Feb 24, 2008 9:40 pm

Leadership Mtg Agenda

Postby jupurulla-p40 » Mon Mar 24, 2008 3:17 pm

Does anyone have a file of successful agendas you use in your ward? Our PEC, welfare, and ward council meetings tend to run exactly the same, essentially a round robin of auxiliary reports. I have read the handbook regarding the meetings and would like to design agendas which help us to better meet the specific goals and outlines for each meeting. Does anyone have one that comes close to accomplishing that goal or that works well for your ward meetings that I could work from? If so, please email me a copy at brandon@farrowandsons.com. Thanks!

jbh001
Community Moderators
Posts: 854
Joined: Thu Mar 13, 2008 5:17 pm
Location: Las Vegas, NV

Sample Meeting Agendas

Postby jbh001 » Mon Mar 24, 2008 5:18 pm

Here are some in MS Word format.

I adapted the templates straight out of the handbook. The sacrament meeting agenda uses wording from the handbook for releases and sustainings (as requested by our stake president) with the rest of the wording modeled after General Conference.

While some members of the bishopric do well at conducting, others (especially when they are new) like to have a safety net of what to say for those times when they step up to the pulpit and then go blank.
Attachments
Blank.SacramentMeeting.Agenda.doc
(38 KiB) Downloaded 5552 times
Sample.SacramentMeeting.Agenda.doc
(39 KiB) Downloaded 4439 times
Template.PEC.Agenda.doc
(32.5 KiB) Downloaded 7841 times
Template.WelfareCommittee.Agenda.doc
(32 KiB) Downloaded 3198 times
Template.WardCouncil.Agenda.doc
(32.5 KiB) Downloaded 9864 times

jbh001
Community Moderators
Posts: 854
Joined: Thu Mar 13, 2008 5:17 pm
Location: Las Vegas, NV

Having an Effective Meeting

Postby jbh001 » Mon Mar 24, 2008 6:53 pm

I saved this from a while back.

Having an Effective Meeting

1. Meetings should have a purpose.

2. Only invite those individuals who need to be at the meeting. For example in an engineering firm, a 30 person staff meeting can cost in excess of $1800 an hour. Even if time is not billable, people do value their time.

3. Give plenty of notice. Invite those who are to attend with sufficient notice for planning.

4. Make sure the meeting has a reasonable starting and stopping time. Most meetings can be kept to one hour or less.

5. Assign someone to take minutes. Minutes should be distributed in a timely fashion after the meeting (when approriate).

6. Use a facilitator. Someone should be assigned to facilitate the meeting, keep the meeting on time, make sure everyone has an opportunity to provide input to the meeting business, control those individuals who might monopolize a meeting.

7. Start and end the meeting on time. If there are any items that were not covered, discuss how this will be handled. Usually if all items are not covered, there was a problem with the agenda, facilitation of the meeting, the time allowed for the meeting, or all of the above. If meetings do not start and end on time, and you organized the meeting, you can lose credibility and people will not be enthusiastic about coming to your meetings.

8. Church Meetings:
a. Priesthood Executive Committee
b. Ward Council (Correlation Committee)
c. Welfare Committee
d. Bishop’s Youth Committee (BYC)
e. Stake Priesthood
f. Stake High Council
g. Quorum Presidency and Quorum Meetings
h. Sacrament Meeting

9. Typical agenda for Church meetings:
a. Opening Prayer
b. Hymn and/or spiritual thought
c. Old business
d. Calendar items
e. New business and reports
f. Testimony
g. Closing prayer

russellhltn
Community Administrator
Posts: 20781
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Postby russellhltn » Mon Mar 24, 2008 8:06 pm

jbh001 wrote: d. Calendar items
e. New business and reports


While appropriate for some meetings, it derails others from their intended purpose and turns ministering meetings into administrative meetings. The templates in the earlier post was more on-target, in my opinion.

Another resource to suggest is to look for conference talks about ward meetings. I know there have been some that quite pointed in describing what should be happening.

jbh001
Community Moderators
Posts: 854
Joined: Thu Mar 13, 2008 5:17 pm
Location: Las Vegas, NV

Postby jbh001 » Mon Mar 24, 2008 9:19 pm

RussellHltn wrote:
jbh001 wrote:d. Calendar items
e. New business and reports
While appropriate for some meetings, it derails others from their intended purpose and turns ministering meetings into administrative meetings.
I agree. I cut out parts 8 & 9 from my original post, but then went back and added them back in since they were part of the original hand-out (wherever I got it from). I should have stuck with my initial impression to leave them out.

User avatar
Mikerowaved
Community Moderators
Posts: 3133
Joined: Sun Dec 23, 2007 12:56 am
Location: Layton, UT

Postby Mikerowaved » Mon Mar 24, 2008 9:19 pm

jbh001 wrote:...control those individuals who might monopolize a meeting.

Amen. There are some meetings I've attended where I wished a whip was standard issue for the facilitator.
So we can better help you, please edit your Profile to include your general location.

User avatar
opee
Member
Posts: 332
Joined: Mon Jun 25, 2007 2:00 am
Location: Grand Rapids, MI

Postby opee » Mon Mar 24, 2008 9:20 pm

Great collection of agendas--thanks for sharing!

The_Earl
Member
Posts: 278
Joined: Wed Mar 21, 2007 8:12 am

Postby The_Earl » Tue Mar 25, 2008 6:57 am

jbh001 wrote:Here are some in MS Word format.


If you change the extension on those files to '.dot', Word will automatically use it as a template. When you open the document, it will be untitled, and not saved, so you will not accidentally overwrite the template.

Thanks
The Earl

Thomas_Lerman
Member
Posts: 172
Joined: Thu Mar 13, 2008 8:54 am

Postby Thomas_Lerman » Tue Mar 25, 2008 8:43 am

I agree, these look great. I did notice one adjustment that could be made. Although I do not have most the references in front of me, we have been given the following instruction:
  1. The positions of stake teacher improvement coordinator and ward teacher coordinator have been discontinued (letter from First Presidency date 17 Nov 2006). Sunday School Presidents assume these responsibility.
  2. Monthly teacher improvement mini-lesson in ward council.

Actually, I believe these may be found in one or more of the following:
  1. Handbook of Instructions, Book 2: Priesthook and Auxiliary Leaders - pages 300-306
  2. Improving Gospel Teaching: A Leader's Guide - pages 4-6
  3. more probably exists, just do not have everything in front of me

jupurulla-p40
New Member
Posts: 6
Joined: Sun Feb 24, 2008 9:40 pm

Thanks!

Postby jupurulla-p40 » Tue Mar 25, 2008 9:18 am

Thank you so much for the help! These are just what I was looking for and will be a great benefit to our meetings:).


Return to “General Clerk Discussions”

Who is online

Users browsing this forum: No registered users and 2 guests