I am looking for some help understanding the use of cloud storage sites such as Dropbox and Google Drive.
4.8.3 The use of MLS data and membership information in third party software is prohibited.
4.8.4 The use of cloud-based services for storing and/or backing up MLS or any membership related data is prohibited.
4.13.2 Only Church-approved, licensed software is permitted for installation on Church computers.
How should I interpret the Meetinghouse Technology Policy guidelines above? What constitutes "membership related data" or "membership information"?
We currently use Dropbox to share documents in our Ward Council. Some of these documents (i.e. "New and Returning Member Report") contain members' names, dates of ordinances, addresses, home and visiting teachers, etc. Is this allowable?
Per 4.13.2, is Dropbox "Church-approved, licensed software"? If not, and assuming we can use Dropbox, is it then okay to just access and edit these files using the Dropbox webpage and not an application installed on the clerk's computer?
Thanks in advance for any direction.