Nonmember spouses
Posted: Thu Nov 12, 2009 12:33 am
The thread Ask and ye shall receive... Tip for 10/11/09 describes a process for adding nonmember spouses that I added to the wiki as the article Nonmember spouse. I have two questions on this topic:
First, in step 5 of the instructions, it says that you must add "Name, Birthdate, Is a Member? (select No), Marriage Date and Marriage Place"; "For the nonmember spouse’s record to show as Spouse in the household, all this information must be included."
In my testing both with test data, and working with a ward clerk on real data, this is not true. All that was required was the Name, and setting "Is a Member" to No. With only that minimal information, I was able to Add Spouse to Household, and the wife would be listed as Spouse.
So is the documentation simply inaccurate, or are there reasons this data is required? I can imagine a case where a nonmember husband is willing to have his name on ward lists, but he doesn't particularly want the Church to have his birthdate or marriage date. Is there any harm in omitting that data?
Second, the tip mentions that "Sometimes during a membership Refresh Data the nonmember records may be deleted or removed from their households in MLS. Following these instructions should help avoid this problem."
That's all well and good at the ward level. As far as I know, Refresh Data works fine for these part-member families. But I have big problems with the records of these part-member families being transmitted to the stake MLS.
Typically, the records are transmitted as separate households. The member will be in one household (along with any children), and the nonmember husband will be in a separate household.
I can combine the two into one household in stake MLS, but it's a bit of work to find all such households and combine them. I have to redo this work whenever I request a data refresh at the stake level. And when a new part member family moves into the stake or is created, I have no way of knowing that this happened, aside from periodically running some reports to see.
Also, I know that all the part-member families have been done properly in my own ward, and I have requested and received a full data refresh for the whole stake. The result is the splitting up of all these households in the stake MLS database, not the joining you would hope for.
Has anyone else noticed this? Is there a way to avoid the issue? The way I'm doing it is a pain, but it has to be done in order for stake directories to have the right household names.
First, in step 5 of the instructions, it says that you must add "Name, Birthdate, Is a Member? (select No), Marriage Date and Marriage Place"; "For the nonmember spouse’s record to show as Spouse in the household, all this information must be included."
In my testing both with test data, and working with a ward clerk on real data, this is not true. All that was required was the Name, and setting "Is a Member" to No. With only that minimal information, I was able to Add Spouse to Household, and the wife would be listed as Spouse.
So is the documentation simply inaccurate, or are there reasons this data is required? I can imagine a case where a nonmember husband is willing to have his name on ward lists, but he doesn't particularly want the Church to have his birthdate or marriage date. Is there any harm in omitting that data?
Second, the tip mentions that "Sometimes during a membership Refresh Data the nonmember records may be deleted or removed from their households in MLS. Following these instructions should help avoid this problem."
That's all well and good at the ward level. As far as I know, Refresh Data works fine for these part-member families. But I have big problems with the records of these part-member families being transmitted to the stake MLS.
Typically, the records are transmitted as separate households. The member will be in one household (along with any children), and the nonmember husband will be in a separate household.
I can combine the two into one household in stake MLS, but it's a bit of work to find all such households and combine them. I have to redo this work whenever I request a data refresh at the stake level. And when a new part member family moves into the stake or is created, I have no way of knowing that this happened, aside from periodically running some reports to see.
Also, I know that all the part-member families have been done properly in my own ward, and I have requested and received a full data refresh for the whole stake. The result is the splitting up of all these households in the stake MLS database, not the joining you would hope for.
Has anyone else noticed this? Is there a way to avoid the issue? The way I'm doing it is a pain, but it has to be done in order for stake directories to have the right household names.