Authorized MLS Users

Discuss questions around local unit policies for membership (creating records, transferring records, etc.) This forum should not contain specific financial or membership information.
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Authorized MLS Users

Postby JRAllen72653 » Tue Jul 07, 2009 6:40 am

Does anyone know if there is a Defined Policy of who should have Access to the Ward MLS Computer (including the MLS system) and what Level of Access should be granted? Where might I find published information or policy on this?

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Postby aebrown » Tue Jul 07, 2009 8:01 am

JRAllen20874 wrote:Does anyone know if there is a Defined Policy of who should have Access to the Ward MLS Computer (including the MLS system) and what Level of Access should be granted? Where might I find published information or policy on this?

See the Security topic in the MLS system, or the MLS Software Manual (page A-2). There you will see the following:

1. System administrator. The unit leader assigns an MLS system administrator for his unit. The system administrator maintains the list of MLS users and controls the security rights for those users. When MLS is installed at the ward level, the stake administrator should also be given a system administration account on the ward level. This will allow someone from the stake to assist the ward as necessary.
2. Passwords. User passwords should not be shared. Each user should change his or her password periodically, at least once a quarter. Passwords must be at least eight characters long and must contain at least one alphabetic character and one numeric character.
3. Those who may use MLS. On the stake level, the stake presidency, stake executive secretary, and stake clerk and assistant clerks may be given access to MLS. On the ward level, the bishopric, executive secretary, ward clerk and assistant clerks, and quorum and auxiliary leaders and their secretaries may be given access to MLS.
4. User rights. An MLS user should receive only those rights needed to perform his or her calling. For example, those who use MLS to enter donations (such as a unit leader, his counselors, and the finance clerk) should have “Finance” rights. As members receive new callings or are released from callings, their access rights to MLS should be changed to reflect their current callings. The rights that may be assigned to MLS users include:
a. Administrative. All MLS functions are available, including the right to add or delete new users.
b. Edit Membership. At the ward level, gives only the rights to view and change membership data. At the stake level, gives the right only to view membership data.
c. Finance. Gives the rights to view and change financial data and the right to view membership data.
d. Organization. Gives the rights to view and update organizational data, such as callings within an auxiliary or quorum.
e. View Membership. Gives the right to view basic membership data but not the right to update it.
f. Edit Recommends. At the stake level, gives the right to enter or edit temple recommend information.
g. View Recommends. At the stake or ward level, gives the right to view temple recommend information.
Paragraphs 3 and 4 seem to answer your question about MLS. Access to an administrative computer is mostly for MLS purposes, although in some cases the bishop or stake president may choose to grant access for other purposes, such as family history work.

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Postby russellhltn » Tue Jul 07, 2009 10:36 am

I've noticed that you're question is who should be given access while the directive is who may be given access. Outside of a few narrow areas, the church does not define a clear workflow of how things get done. That's left to local direction to fit the local situation. There is no one right way.

If you're not happy with being denied access, your avenues of appeal would be though the bishop and the stake entity in charge of your training.
Have you searched the Wiki?
Try using a Google search by adding "" to the search criteria.

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Postby daddy-o-p40 » Tue Jul 07, 2009 12:27 pm

JRAllen20874, this security is a necessity. Just get with your Bishop and Ward Clerk about getting the info you need or if justified getting added levels of visibility in MLS.
"What have I done for someone today?" Thomas Monson

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