Moving Out Records

Discuss questions around local unit policies for membership (creating records, transferring records, etc.) This forum should not contain specific financial or membership information.
jc12996
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Moving Out Records

Postby jc12996 » Fri Jul 11, 2014 8:40 am

What is the policy of moving out records? I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.

Thanks,

John

jc12996
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Re: Moving Out Records

Postby jc12996 » Fri Jul 11, 2014 8:41 am

When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.

RossEvans
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Re: Moving Out Records

Postby RossEvans » Fri Jul 11, 2014 9:06 am

jc12996 wrote:When I say "move out" I am talking about moving the record to church headquarters because we do not know where the new ward they moved to is.


Until recently there was a high-level description of this policy in Leader and Clerk Resources, which I can no longer find. However, the policy was outlined in an October 2012 letter to priesthood leaders.

In a nutshell, the mandated procedure lists eight steps (nine including bishop's approval) that must be taken before sending a record to headquarters Address Unknown. Check-boxes for those steps are hard-wired into MLS.

See attachment.
AddressUnknownSteps.pdf
(195.18 KiB) Downloaded 212 times

drepouille
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Re: Moving Out Records

Postby drepouille » Fri Jul 11, 2014 9:12 am

Dana Repouille, Plattsmouth, Nebraska

russellhltn
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Re: Moving Out Records

Postby russellhltn » Fri Jul 11, 2014 9:49 am

jc12996 wrote:I am the ward clerk of a BYU Singles ward.

Since you are at BYU, can you check with the school? Seems like they would be cooperative with wards.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

lajackson
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Re: Moving Out Records

Postby lajackson » Fri Jul 11, 2014 2:59 pm

jc12996 wrote:I am the ward clerk of a BYU Singles ward. People move in and out all the time and it gets rather messy if you can imagine.

I believe you actually have a membership office there on campus. You might ask around. But the process will still be the same if you really don't know where they are.

I would imagine that your process there should include checking the Y student directory if you are not already doing that.

TinMan
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Re: Moving Out Records

Postby TinMan » Sat Jul 12, 2014 7:15 am

If you look on the membership record, doesn't it have "previous ward?" I would think that most of the time that would be their home ward where their parents are. Let that ward clerk find them. :)


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