Convert Baptismal records

Discuss questions around local unit policies for membership (creating records, transferring records, etc.) This forum should not contain specific financial or membership information.
1historian-p40
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Convert Baptismal records

Postby 1historian-p40 » Sun Jun 08, 2008 12:29 pm

We have a problem in our ward. When the missionaries Baptize a person the baptism record is not filled out or signed. We have tried and been unable to convince either the missionaries or the mission that that form needs to be filled out prior to baptism. It creates several problems when it is not filled out. The biggest is that it obviously cant be turned into the mission office for them to generate a membership record. with out a record we cant track them, ordain them to the priesthood, send them to the temple, assign home teachers, or give them callings. How do we get the missionaries to fill out the paper work?

russellhltn
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Postby russellhltn » Sun Jun 08, 2008 1:00 pm

Just for clarification, I believe the ward is responsible for creating the record if the child is 8 years old and a child of record. The missionaries do it if the person is a convert - 9 years or older.

For the short term, I believe you still have the option of gathering the information from the new member and entering it yourself.

I'm really surprised at that your having trouble with the mission. I thought their report numbers came in part from the number of records they created - so if they fail to create records, at some level their baptismal count is going to be low.

If the situation is as you claim, clearly correction needs to come down from on high. Have you talked to your stake clerk? He has the ear of the stake president who can communicate the issue to the Area Presidency. I would stress the importance of paper work - because if the paper work isn't done, the member may need to be re-baptized.

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fergie34-p40
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Postby fergie34-p40 » Sun Jun 08, 2008 5:03 pm

1historian wrote:We have a problem in our ward. When the missionaries Baptize a person the baptism record is not filled out or signed. We have tried and been unable to convince either the missionaries or the mission that that form needs to be filled out prior to baptism. It creates several problems when it is not filled out. The biggest is that it obviously cant be turned into the mission office for them to generate a membership record. with out a record we cant track them, ordain them to the priesthood, send them to the temple, assign home teachers, or give them callings. How do we get the missionaries to fill out the paper work?


I have had this problem with the missionaries in our ward as well. I have had the Bishop talk to them more then once. As far as I know the mission has to make the record, But if it's not done in a timely (30-60 days) manner the clerk can enter the information to make the record. My problem has gone deeper them that in some cases I have not even received the paperwork. Maybe someone can push for better oversight and training. If it is not recorded on earth it is not recorded in heaven!!!!!!!!
Robert Ferguson
South Shore Ward, Plainview New York Stake

1historian-p40
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baptism records

Postby 1historian-p40 » Sun Jun 08, 2008 7:48 pm

Yes these are convert baptisms. If they were our ward we would have the paper work. But i cant get the baptism paperwork from the missionaries because its not filled out and signed. so i don't have anything to create the record from. Which is the missions responsibility. this is a problem weve had a little over a year. since it wasn't signed is it valid? just a question. thanks for your help

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Postby 1historian-p40 » Mon Jul 21, 2008 10:52 pm

As an update we have a new set of Elders serving in our ward. They baptized an investigator on the 19th, Confirmed him in Sacrament meeting. and were still filling out the form after church was over. Still have not received a copy of the record. They were missing Names, Dates, and signatures. What can we do? They have another baptism of a 8 year old child this weekend. Whose mother was baptized a month ago. they were lectured about the need to have the form filled out in PEC.

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mkmurray
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Postby mkmurray » Tue Jul 22, 2008 8:18 am

Have you contacted the Mission President of the mission you are located in?

jbh001
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Postby jbh001 » Tue Jul 22, 2008 6:48 pm

You could be mean and tell them they are free to use the baptismal font WHEN they show you a completed baptismal form. But that is probably going a bit too far.

On the other hand, we hand a member and his wife move into our unit. Only the wife's records showed up even though he and his wife were supposedly baptized the same day. Further investigation revealed that the missionaries never turned in the paperwork for these baptisms, and the local unit created the records themselves, but somehow never got around to creating the husbands records. After months of repeated attempts of trying to communicate with the original unit, we are to the point of just rebaptizing this member to be done with the problem.

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Postby lajackson » Tue Jul 22, 2008 7:56 pm

1historian wrote:... we have a new set of Elders serving in our ward. They baptized an investigator on the 19th, Confirmed him in Sacrament meeting.

Missionaries may baptize, but they need the bishop's permission to confirm. Our bishop told them if the form was not filled out before sacrament meeting there would be no confirmation. (To clarify, it is Ok for the missionary to perform the ordinance, but confirmations are under the direction of the bishop.)

1historian wrote:They have another baptism of a 8 year old child this weekend. Whose mother was baptized a month ago. they were lectured about the need to have the form filled out in PEC.

The missionaries will not have to worry about this baptism. It is not a convert baptism if the child is 8 years old and one of the parents is a member. It would have been a convert baptism if the child was baptized at the same time as the mother.

The bishop should be doing the interview and filling out the baptism and confirmation record. The ward creates the membership record in MLS.

Children are converts when neither parent is a member, or when the child is 9 years old or older.

1historian-p40
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Postby 1historian-p40 » Tue Jul 22, 2008 10:14 pm

I agree Our bishop has theatened to not proceed but he wont actually do it. And i tried to tell him that it was his place to do the baptism interview and i would create the paperwork. He said no he wanted the missionaries to do it. So we will see how it goes.

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Postby lajackson » Wed Jul 23, 2008 9:10 pm

1historian wrote:Our bishop has threatened to not proceed but he won't actually do it.


And that is why he is the bishop. [grin]

I did the same thing when I was the bishop. Although one time I made the missionaries sit on the stand and fill out the paperwork during the meeting. They did not like that.


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