Check Status Column Defined

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
ChuckP
New Member
Posts: 7
Joined: Fri Dec 24, 2010 11:06 am
Location: Springfield, VA. USA

Check Status Column Defined

Postby ChuckP » Sat Dec 10, 2011 1:35 pm

We received our monthly reconciliation report today. I looked in the action items list and found a larger number of checks than usual that appeared to not have been deposited yet by the members. To check the latest status of these checks, I went to View/Update Expenses and then looked at the "status" column. In this column there are four different types of status: cleared, recorded, sent, and issued. I checked the wiki and searched past posts but could not find a definition of the differences between these statuses. Can anyone provide a description or definition of when a check is put into each of these categories and when they change their status? I seem to remember a past post that touched on this but could not find it - sorry if I am asking to repeat information.

Thank you.

russellhltn
Community Administrator
Posts: 20771
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Postby russellhltn » Sat Dec 10, 2011 1:59 pm

I believe "Issued" is what it's set to when MLS prints the check. "Cleared" is when the funds have been transferred to the payee.

I'm not sure of the other status, I'm guessing it may be internal to the steps the church takes.

So I think what you are interested in is all the checks where printed some time ago but have not cleared.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

jdlessley
Community Moderators
Posts: 6526
Joined: Sun Mar 16, 2008 11:30 pm
Location: USA, TX

Postby jdlessley » Sat Dec 10, 2011 2:37 pm

The release notes for version 3.4.1 had those described. They can be found in the wiki article Timeline of MLS. This is what is there:
Status | Description | Actions
Not Printed | Initial status of disbursement after user inputs into MLS | Can change amount and void/Category change allowed
Not Sent | Disbursement authorized and printed in MLS but not sent to HQ | Can’t change amount/Can be voided/Category change allowed
Sent | Disbursement recorded in MLS and sent to HQ | Can’t change amount/Can be voided/Category change allowed
Issued | Disbursement recorded in MLS and received by HQ | Can’t change amount/Can be voided/Category change allowed
Cleared | Disbursement cleared bank and matched at HQ | Can’t change amount or void/Category change allowed
Void | Disbursement voided | No changes allowed
Escheated | Sent to HQ for escheatment purposes | Can’t change amount or void/Category change allowed
Recorded | Non-check disbursement recorded | Can’t change amount or void/Category change allowed
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

User avatar
aebrown
Community Administrator
Posts: 14693
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Sat Dec 10, 2011 3:17 pm

jdlessley wrote:The release notes for version 3.4.1 had those described. They can be found in the wiki article Timeline of MLS. This is what is there:


And I also added those status to the Expenses wiki article in a new section called Check status, where the statuses are more readable.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

ChuckP
New Member
Posts: 7
Joined: Fri Dec 24, 2010 11:06 am
Location: Springfield, VA. USA

Postby ChuckP » Sun Dec 11, 2011 3:22 am

Thank you for the information and directing me where I can find it. Sorry I did such a poor job of searching as it seems the information is readily available.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest