Best procedure to re-establish Other subcategory amounts

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davekerr
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Joined: Thu Dec 30, 2010 10:40 am

Best procedure to re-establish Other subcategory amounts

Postby davekerr » Thu Feb 24, 2011 1:03 pm

I'm interested in a document that outlines the best procedure for reestablishing the Other subcategories and amounts, post the CUBS transition?

I've seen a number of opinions of the LDS Tech site and a few suggestions from LUS but they vary in date range and method.

Also is there a powerpoint presentation on post CUBS procedures?

I'm a stake finance clerk with seven wards to assist and four have relatively new finance clerks.

Any assistance will be greatly appreciated.

crislapi
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Postby crislapi » Thu Feb 24, 2011 2:43 pm

davekerr wrote:I'm interested in a document that outlines the best procedure for reestablishing the Other subcategories and amounts, post the CUBS transition?

I've seen a number of opinions of the LDS Tech site and a few suggestions from LUS but they vary in date range and method.

Also is there a powerpoint presentation on post CUBS procedures?

The only official communications have been the pdf's sent down I think in early November explaining how to handle Missionary categories as well as some info (not completely accurate) about transferring. There was very small mention made in the messages sent pre-CUBS conversion:

Q. All my balances in budget, other, and ward missionary are different than they were. How can I get them
back to normal? Can you give me step-by-step instructions on how to fix these?
A. When viewing the Income and Expense Report, select All as the date range and focus on the ending
balance.
Balances in subcategories can be re-created by using the finance document printed out prior to the transition
and using the Transfers function in MLS. To access the Transfers function in MLS:
1. Go to the Finances menu and click More. Then click Enter Transfers.
2. Add a reason for the transfer, such as "Re-creating subcategory balances."
3. Move amounts from categories in "Transfer source" (left side) to categories in "Destination" (right side).
4. The category totals at the bottom should match.
5. Click Save to save the transfer.
6. Saved transfers
The pdf they sent a couple weeks after conversion (in your Finance Statement section) cautioned that there may now be negative balances. It addresses budget, but the same thing happened in Other. Use a similar procedure.

No ppts, and nothing else official on the subject. From there, you must either extrapolate what you need or select a few of the opinions offered on the forum.

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aebrown
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Location: Sandy, Utah

Postby aebrown » Thu Feb 24, 2011 3:20 pm

davekerr wrote:Also is there a powerpoint presentation on post CUBS procedures?


There's nothing official, but a forum member contributed his presentation at CUBS Transition Summary Presentation.
Questions that can benefit the larger community should be asked in a public forum, not a private message.


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