Paying Phone Bill for Canadian Unit, member of US Stake
Posted: Mon Jan 31, 2011 7:57 am
I am not sure if this the best forum for this...
We are a US Stake and have one unit that is actually in Canada, the long standing procedure to pay the phone bills for this unit is this:
The Canadian Branch receives and pays the phone bill locally.
They then send a copy of the bill to the Stake.
The Stake then sends a reimbursement check (in US dollars) calculating the exchange rate at the time of reimbursement as closely as possible.
The Branch then deposits that check into their "Other" account so that it is converted into Canadian funds.
Is there a more efficient way to handle this situation? I assume only Stakes have access to the "Reimburse Local Phone Line" account for the appropriate checks? Can the phone expense be set up on a direct bill to CHQ? How is it done for other purely Canadian Units and can that be adapted in this case?
We are a US Stake and have one unit that is actually in Canada, the long standing procedure to pay the phone bills for this unit is this:
The Canadian Branch receives and pays the phone bill locally.
They then send a copy of the bill to the Stake.
The Stake then sends a reimbursement check (in US dollars) calculating the exchange rate at the time of reimbursement as closely as possible.
The Branch then deposits that check into their "Other" account so that it is converted into Canadian funds.
Is there a more efficient way to handle this situation? I assume only Stakes have access to the "Reimburse Local Phone Line" account for the appropriate checks? Can the phone expense be set up on a direct bill to CHQ? How is it done for other purely Canadian Units and can that be adapted in this case?