Post CUBS Budget balances

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
dbickers
New Member
Posts: 3
Joined: Wed Dec 08, 2010 7:11 pm
Location: Arizona, USA

Post CUBS Budget balances

Postby dbickers » Mon Dec 27, 2010 5:08 pm

I've seached through this forum for this information and maybe I'm just not seeing the answer. If this has already been answered, feel free to direct me to the correct thread.

My question is this: I've been wracking my brain trying to figure out what our "beginning budget sub-category balances" are post-CUBS transition. As I was re-reading the Nov clarification from SLC for the umpteenth time, I got the idea that basically any remaining budget from pre-CUBS transition was *poofed* and we should be starting over with whatever the Stake allocates to us for the remainder of the year. Is that a correct interpretation? I want to make sure that my year-end budget amounts in MLS are correct.

Also, I went through and transferred any remaining amounts from my old sub-categories to zero them out. The Income and Expense report shows $0 in those categories, but the Budget screen shows the negative amount I transferred out of those categories. What gives?

allenjpl
Member
Posts: 294
Joined: Wed Apr 08, 2009 8:26 am
Location: Las Vegas, NV, USA

Postby allenjpl » Mon Dec 27, 2010 10:06 pm

If you printed a budget report from 10/17, use the remaining balances. If you didn't, talk to the Bishop and have him decide how to allocate the last quarter's allotment. That's about the only way you can do it.

The "remaining budget" should have exactly equaled what the stake gave to you. If it didn't, it means that there were items not accounted for, like Distribution Center charges.

russellhltn
Community Administrator
Posts: 20779
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Postby russellhltn » Mon Dec 27, 2010 10:31 pm

allenjpl wrote:The "remaining budget" should have exactly equaled what the stake gave to you.


If that's what the stake did. They didn't have to do that.

Keep in mind there's a difference between "budget" and "balance". Budget is the remaining allocation that you have to spend. Balance is dollars in the account.

Pre-CUBS, the balance was always zero (or the outstanding checks, depending on how you did it) because the budget category was a "magic purse" deal where any checks you wrote were reimbursed as soon as they cleared. The Budget was how far you could push the "magic purse" before getting yelled at by the stake.

Unfortunately, the unit budget figure was something between the stake and the ward. CHQ had no knowledge of that. So post-CUBS, your Budget and Balance are both zero. It's up to the stake to give the wards actual money to finish out the year under CUBS. There's no longer a budget for the ward as a whole. Only a Balance. Just like a personal checking account. The "magic purse" is gone.

Now, one would expect the stake to give the same amount as the pre-CUBS ending balance (plus any adjustments). But if they're having a shortfall, or if there's some other problem, the stake president could have decided on a different number. How much each ward has to spend is his prerogative.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

mduvernay
New Member
Posts: 5
Joined: Tue Dec 28, 2010 4:56 pm
Location: Honoulu, HI

Postby mduvernay » Tue Dec 28, 2010 5:14 pm

I also wanted to add to the OP question. I feel it goes hand and hand.

Forgive me for this rookie question but the Stake Clerk handed me a check that was supposed to off set the negative balance I have in our budget post CUBS upgrade. What am I to do with this check?

I appreciate your help,

Michael

dnslynn
New Member
Posts: 28
Joined: Tue Jan 26, 2010 8:56 pm
Location: Klamath Falls, OR, USA

Postby dnslynn » Tue Dec 28, 2010 6:46 pm

The check can be processed with a deposit batch and credited to your Budget:Budget Allocations account. Later you can transfer amounts from this account into individual Budget: subcategories. Alternately, if you already know how much you want in each subcategory, you can credit directly to the subcategories.

mduvernay
New Member
Posts: 5
Joined: Tue Dec 28, 2010 4:56 pm
Location: Honoulu, HI

Postby mduvernay » Wed Dec 29, 2010 7:08 pm

dnslynn wrote:The check can be processed with a deposit batch and credited to your Budget:Budget Allocations account. Later you can transfer amounts from this account into individual Budget: subcategories. Alternately, if you already know how much you want in each subcategory, you can credit directly to the subcategories.


I know this may sound like a rookie question but how would I go about making a deposit batch to credit the Budget: Budget Allocations account?

Thank you for your patience,

Michael

hjohanson
New Member
Posts: 2
Joined: Wed Dec 29, 2010 8:07 pm

Postby hjohanson » Wed Dec 29, 2010 8:23 pm

Sorry if this is a bit of a thread jacking, but here goes my situation that goes somewhat with the OP:

Using "summary by sub-category" after the CUBS changeover my Other:Authorized Member Finance Activities Category shows a (-)$29,133.84 for the current year, with a Balance forward of (-)$22,742.51

The "summary by category" shows that the total for the Other category for the current year is (+)$3,083.49
The main problem is that our units "Other" category for scout camp funds shows (+)$9,188.03 - But I know that it should only have about (+)$2,000 in it to carryover to next year.
Our "Other" category for YW Camp has a similar issue

The CUBS update pushed all the Other expenses (for the past 5-7 (?) years) into the lump of the newly created first category - I guess that next year I will create a new category for the current Year and be able to kindof start fresh, but it is strange having the ongoing negative main category and working around that with all the other "other" sub-categories

Thoughts, suggestions, workarounds?
Thanks

User avatar
aebrown
Community Administrator
Posts: 14693
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Wed Dec 29, 2010 8:37 pm

mduvernay wrote:I know this may sound like a rookie question but how would I go about making a deposit batch to credit the Budget: Budget Allocations account?

In a regular donation batch, process the check from the stake like any other donation. For the category, click on tne blue Budget link and then select Budget:Budget Allocations
Questions that can benefit the larger community should be asked in a public forum, not a private message.

mduvernay
New Member
Posts: 5
Joined: Tue Dec 28, 2010 4:56 pm
Location: Honoulu, HI

Postby mduvernay » Wed Dec 29, 2010 10:26 pm

aebrown wrote:In a regular donation batch, process the check from the stake like any other donation. For the category, click on tne blue Budget link and then select Budget:Budget Allocations


Thank you aebrown! You're a life saver! These forums are quite helpful for a new Ward Clerk like myself.

waynecooke
Member
Posts: 85
Joined: Wed Oct 27, 2010 11:05 am
Location: Kalama, Washington

Mystery Transfers

Postby waynecooke » Sat Jan 01, 2011 8:26 pm

I went into the Ward tonight to do the end of year stuff, and do some transfers between budget categories, and boy was I surprised.

First, on 31 October, following the instructions from SLC, I did the transfers into the Budget: Allocation account. Tonight I went in and saw than on 7 November, all of those transfers that I had done a week earlier had been reversed. Every one to the exact dollar amount, except for one that was adjusted to cover a couple of checks that had been written. The balance was exactly the same as they were before I did the transfers in October.

So I figured that I would just transfer the dollars back into the account where they should be, but Lo and Behold, the transfer screen would not let me enter any dollar amounts. I tried many different combinations to see if it was account specific, but it wasn't.

Any ideas at all out there what is happening in our situation?


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest