Deposit to Other: Stake & Ward Telephone

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
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mlh78
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Deposit to Other: Stake & Ward Telephone

Postby mlh78 » Sun Aug 29, 2010 7:14 pm

I recently learned that one of the phone bills we have been running through the other account was for a DSL line. We would like to reimburse headquarters for these charges with budget funds. Anyone ever try to make a deposit to the other account for telephone service?

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aebrown
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Postby aebrown » Sun Aug 29, 2010 7:37 pm

mlh78 wrote:I recently learned that one of the phone bills we have been running through the other account was for a DSL line. We would like to reimburse headquarters for these charges with budget funds. Anyone ever try to make a deposit to the other account for telephone service?


A couple of years ago I tried to make a deposit to Other:Scout Registration (we got a refund from the Scout council for an overpayment), but it didn't work. There was no such subcategory listed when I tried to make the deposit, even though that subcategory is listed when I write checks. I ended up creating a separate subcategory called Other:Scout Registration Refund into which I deposited the funds, then called Local Unit Support and had them change the category on the deposit.

But perhaps things have changed since then. It wouldn't hurt to try to deposit funds to that subcategory; if it is allowed, it probably would have the effect you're hoping for.
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russellhltn
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Postby russellhltn » Sun Aug 29, 2010 10:51 pm

mlh78 wrote:I recently learned that one of the phone bills we have been running through the other account was for a DSL line.


The first question I have is what is the DSL line for? The church should be paying (via the FM Group) for any official FHCs in your stake.

If this is just a "meetinghouse" line, then you would pay for it out of local funds.
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crislapi
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Postby crislapi » Sun Aug 29, 2010 11:33 pm

Maybe I'm missing something, but the only expenses I've entered in this category are the ones for the phone bill that had already been paid and came with a big watermark to not pay the bill. It doesn't seem to me like this is a category where you assign what CHQ will pay. To me it seems this is just a way to enter expenses that CHQ has already covered. I guess I'm not sure that, just because you entered it in this category, CHQ automatically pays it.

Is it possible to go back and edit the entries you've made to reflect the correct amount?

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Postby russellhltn » Sun Aug 29, 2010 11:43 pm

crislapi wrote:Maybe I'm missing something, but the only expenses I've entered in this category are the ones for the phone bill that had already been paid and came with a big watermark to not pay the bill.


That may be dependent on the church being able to set up something with the telephone company. I don't know as that's true of all units in the US.
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Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

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mlh78
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Postby mlh78 » Mon Aug 30, 2010 8:41 am

crislapi wrote:Maybe I'm missing something, but the only expenses I've entered in this category are the ones for the phone bill that had already been paid and came with a big watermark to not pay the bill. It doesn't seem to me like this is a category where you assign what CHQ will pay. To me it seems this is just a way to enter expenses that CHQ has already covered. I guess I'm not sure that, just because you entered it in this category, CHQ automatically pays it.


Here is the Wiki explaining use of the other account for telephone payments. https://tech.lds.org/wiki/index.php/Stake_%26_ward_telephone_service. I don't think it is necessary to enter charges into MLS where CHQ has already paid them; I would only use this account to pass through the cost of telephone lines you pay by check.

crislapi wrote:Is it possible to go back and edit the entries you've made to reflect the correct amount?


It is possible, but this goes back a couple years, which would cause some recordkeeping headaches.

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Postby lajackson » Mon Aug 30, 2010 1:49 pm

mlh78 wrote:I recently learned that one of the phone bills we have been running through the other account was for a DSL line. We would like to reimburse headquarters for these charges with budget funds. Anyone ever try to make a deposit to the other account for telephone service?


Before you do anything about this, I would suggest that you speak (through your stake PFR) to the FM group about how they would like to handle this. They may simply suggest that you pay the bill for the rest of the year and not worry about previous charges.

At the very least, they probably will ask you how much the DSL line is costing you to help them prepare for their budgeting requirements. Unless they have already spoken with your stake technology specialist.

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Postby russellhltn » Mon Aug 30, 2010 2:07 pm

Again, it comes back to what the DSL is for. I don't think FM will help out if it's just for a meetinghouse that doesn't have a FHC.

Not unless something has changed.
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techgy
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Postby techgy » Mon Aug 30, 2010 2:16 pm

RussellHltn wrote:Again, it comes back to what the DSL is for. I don't think FM will help out if it's just for a meetinghouse that doesn't have a FHC.

Not unless something has changed.


Correct - DSL is paid for by the stake if you don't have an "official" FHC.
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Postby lajackson » Mon Aug 30, 2010 2:28 pm

techgy wrote:Correct - DSL is paid for by the stake if you don't have an "official" FHC.


You and Russell are correct that this is the current policy. So it is up to mlh78 to decide how to procede from this point.


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