Reconciliation Error

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
User avatar
PNMarkW2
Member
Posts: 66
Joined: Thu Jun 11, 2009 1:44 pm
Location: Portland, Oregon, USA
Contact:

Reconciliation Error

Postby PNMarkW2 » Wed Feb 03, 2010 8:44 pm

Our financial clerk was doing our December reconciliation this past Sunday and came across an odd error.

November 2009 was fine and in balance.

After entering the data from our December 2009 statement (beginning balances, interest, etc), we have one outstanding check from December for 351.23, no other items, no temporary items.

We get to the report screen and find a tithing balance of 66,295.03, Fast Offering of 6,893.67, Missionary of 10,836.96 leaving us with some serious unreconciled differences. We have no idea where these values are coming from, the beginning balances show zero, and as I said November zeroed out just fine.

Now if we go back and look at a previous months (I know, a bad idea) we see the same unreconciled differences each time, even though each month had previously balanced just fine.

We did have an issue closing year end (it's in another thread), but year end did close and all was well.

Any thoughts?
~Mark
Ward Clerk
Colonial Heights Ward
Portland Oregon Stake

-----
"For a list of all the ways technology has failed to improve the quality of life, please press three."
---Alice Kahn

lajackson
Community Moderators
Posts: 6144
Joined: Mon Mar 17, 2008 9:27 pm
Location: US

Postby lajackson » Wed Feb 03, 2010 9:15 pm

PNMarkW2 wrote:We did have an issue closing year end (it's in another thread), but year end did close and all was well.

Any thoughts?


Yes. My first thought is that the year end did close but all was not well. You will probably have the help desk and the developers involved with this one before all is said and done.

It sounds as if there was a problem with the closing and your database is not correct.

crislapi
Senior Member
Posts: 1265
Joined: Mon Jul 07, 2008 3:05 pm
Location: USA

Postby crislapi » Thu Feb 04, 2010 12:28 am

My only thought, which I doubt is the problem, is did you remember to enter the ending balances on the first screen? That would explain why November balanced and December doesn't. However, it doesn't explain why going back now, every month is off that same amount, which is why I don't think this is your problem.

Instead, I agree that is sounds like something happened to your database and you'll have to get GHD involved to fix the issue.

User avatar
calebpusey
Community Moderators
Posts: 83
Joined: Sun Mar 01, 2009 2:18 pm
Location: Salt Lake City, UT USA

Postby calebpusey » Thu Feb 04, 2010 1:56 pm

It has to do with the way MLS closed the year. At some point the transfers for all of the categories that you have balances in didn't clear properly. Call Clerk Support and have them put your unit on the reconcile schedule because there are balance forward adjustments that need to be entered.
Caleb


Return to “Local Unit Finance”

Who is online

Users browsing this forum: Yahoo [Bot] and 1 guest