Checks in Financial Statement not Showing in Reconciliation Expenses

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jared-p40
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Checks in Financial Statement not Showing in Reconciliation Expenses

Postby jared-p40 » Wed Aug 12, 2009 8:29 pm

On my Church Unit Financial Statement I have checks that cleared, but they don't show up under the Reconciliation Expense Tab. Any help would be great.

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aebrown
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Postby aebrown » Wed Aug 12, 2009 9:58 pm

jared wrote:On my Church Unit Financial Statement I have checks that cleared, but they don't show up under the Reconciliation Expense Tab. Any help would be great.


Were these checks written in July, or in a previous month? If they were written earlier, one possibility is that the checks were incorrectly checked off as cleared in a previous month.

You can check out that possibility in MLS by going to View/Update Expenses and finding the checks. If they have a status of "Cleared" then that means that they have already been marked off on a previous month. Note that checks written from Budget or Fast Offering can be checked off early or late and it won't affect the reconciliation balances, since all Budget and Fast Offering checks have corresponding automatic transfers that reimburse the expense.

If indeed that is the case, then there's really nothing you need to do, except perhaps make sure that the list of outstanding checks is indeed accurate for July (in case other checks were inadvertantly checked off before they actually cleared).

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Mikerowaved
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Postby Mikerowaved » Thu Aug 13, 2009 11:24 pm

There have been times I've written checks on the 31st of a given month and have them missing from the CUFS until the following month. I think this is a standard operating procedure with CHQ, depending on which day of the week the 31st falls on. I would simply make a temporary adjustment for those checks and wait until next month's statement to give them a check mark in MLS.
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aebrown
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Postby aebrown » Fri Aug 14, 2009 4:42 pm

Mikerowaved wrote:There have been times I've written checks on the 31st of a given month and have them missing from the CUFS until the following month. I think this is a standard operating procedure with CHQ, depending on which day of the week the 31st falls on. I would simply make a temporary adjustment for those checks and wait until next month's statement to give them a check mark in MLS.


What was reported on this thread was the opposite problem: checks showing on the CUFS that don't appear on the reconciliation screen of MLS.

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Mikerowaved
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Postby Mikerowaved » Fri Aug 14, 2009 10:45 pm

Alan_Brown wrote:What was reported on this thread was the opposite problem: checks showing on the CUFS that don't appear on the reconciliation screen of MLS.

Ahhh... thanks for the correction. :o
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