Budget vs. Other expense

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
showseason-p40
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Budget vs. Other expense

Postby showseason-p40 » Tue Aug 11, 2009 5:32 pm

We just called a new ward finance clerk. Getting ready for tonight's audit he noticed that back in February some expenses were in the wrong account. The past FC just did not check these off on the reconciliation so they been hanging out there ever since.

SL deducted magazine subscriptions from the Budget when they were supposed to be from the other account (which reflects on our MLS). How do we correct that? Appreciate anyones thoughts.

Al

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aebrown
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Postby aebrown » Tue Aug 11, 2009 6:03 pm

showseason wrote:We just called a new ward finance clerk. Getting ready for tonight's audit he noticed that back in February some expenses were in the wrong account. The past FC just did not check these off on the reconciliation so they been hanging out there ever since.

SL deducted magazine subscriptions from the Budget when they were supposed to be from the other account (which reflects on our MLS). How do we correct that? Appreciate anyones thoughts.


So it sounds like you're saying that the magazine subscription expense was a direct debit to your ward's Budget account, but that you processed payments from members in the Other account. I'm guessing it was a direct debit, since if it were a check, the wrong category would obviously have been the mistake of the previous financial clerk, not CHQ. Even with a direct debit, the FC clearly made a mistake, but it's a bit more understandable.

So assuming it was a direct debit, you have a couple of options:
  1. Contact Local Unit Support and ask them to change the category of the expense to Other. This is the simplest approach, if they will do it. The correction will show up on your August statement.
  2. Or, you can correct the expense in MLS to be from some subcategory of Budget, then write a check from Other made out to the ward, and deposit it into that same subcategory of Budget.


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