Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
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What is the proper procedure for transferring funds into "Other Accounts - Other Accounts for Financed Activities such as YW's camp" that have overdrafts or negative balances? Where can the funds be taken from and put into these Other Accounts?
The money comes from the budget. There's two ways of doing that. You can write a check and deposit it as a donation to "other", or you can re-classify some or part of an expense to come from budget.
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I agree. Whenever I notice that we have accidentally over-spent an Other:AMFA subcategory, I find the expense (check) that caused the problem, and change the source of the funds for that expense to an appropriate budget category. In this case, YW camp expenses that exceed the funds collected by the fundraiser should come from the YW budget category.
Dana Repouille, Plattsmouth, Nebraska
I believe you can also just transfer funds from the budget category into the other category that has a negative balance to zero it out.
I don't believe you can directly transfer between major categories. But even if you can, I recommend editing an expense because it provides better tracking.
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