Other Authorized Member Financed Activities Issue

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
evlarson
New Member
Posts: 8
Joined: Sun Feb 12, 2017 6:38 am

Other Authorized Member Financed Activities Issue

Postby evlarson » Wed Feb 15, 2017 5:21 pm

I am the District Auditor helping a clerk in one of the branches. In this particular branch there are several "Other Authorized Member Financed Activities" accounts that I see as inappropriate because they are obsolete, example "Friends of Scouting 2013". On the mid year audit the clerk said he was going to zero out all of these obsolete accounts and delete them. When I did the year end audit last week I found that these accounts were still there with funds in them, but the funds were different amounts (less and more) than during the mid year audit. The clerk told me that he did in fact zero out all of the accounts after the mid year audit and has no idea how funds got back into them. In fact he told me that he did not know the purpose of these accounts. I directed him to the help section at https://www.lds.org/help/support/other- ... y?lang=eng and let him know the purpose of these accounts is for short term pass-through funds gained through activities like fund raising. He then told me that he had no idea how to even put funds into these accounts. Since as an auditor I do not have access to MLS and do not know the process to put funds into these accounts please let me know how this is done and if there has been anyone with this experience with funds showing up in these accounts unexpectedly without the clerk knowing about it. Any help would be appreciated.

russellhltn
Community Administrator
Posts: 21622
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Other Authorized Member Financed Activities Issue

Postby russellhltn » Wed Feb 15, 2017 6:00 pm

The clerk needs to run a report that shows all the transactions on that account. That would show where the funds came from/went to.

My knee-jerk thought is that someone made a donation to "Friends of Scouting" on their paper donation slip and the clerk doing the weekly data entry put it in "Friends of Scouting 2013". There is no automation (such as from on-line donations) that would be able to place anything in that account. Some clerk did that. Just maybe not the one you were talking to.

The only other thought is that perhaps a check got canceled - which might have returned money to that account.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

evlarson
New Member
Posts: 8
Joined: Sun Feb 12, 2017 6:38 am

Re: Other Authorized Member Financed Activities Issue

Postby evlarson » Sun Feb 19, 2017 12:53 am

Once we get these accounts zeroed out how do we go about deleting them?

russellhltn
Community Administrator
Posts: 21622
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Other Authorized Member Financed Activities Issue

Postby russellhltn » Sun Feb 19, 2017 2:56 am

I don't think you can delete them per se, but you should be able to deactivate them - that will prevent any donations from being added or checks written on that account.
Have you searched the Wiki?

Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

lajackson
Community Moderators
Posts: 6542
Joined: Mon Mar 17, 2008 9:27 pm
Location: US

Re: Other Authorized Member Financed Activities Issue

Postby lajackson » Mon Feb 20, 2017 6:29 am

evlarson wrote:Once we get these accounts zeroed out how do we go about deleting them?

Hide them so that they do not display. After they are not used for the financial retention period for your country, they will be deleted automatically.

evlarson
New Member
Posts: 8
Joined: Sun Feb 12, 2017 6:38 am

Re: Other Authorized Member Financed Activities Issue

Postby evlarson » Sun Feb 26, 2017 4:44 am

Can you outline the steps it takes to hide them so that I can advise the clerk I am working with? Thanks.

Hilohi
Member
Posts: 76
Joined: Sun Dec 26, 2010 8:22 pm

Re: Other Authorized Member Financed Activities Issue

Postby Hilohi » Tue Mar 07, 2017 9:24 pm

evlarson wrote:Can you outline the steps it takes to hide them so that I can advise the clerk I am working with? Thanks.


I'm interested in learning how to hide the Other accounts, too.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest