When do checks affect the Budget Allowance?

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
User avatar
aebrown
Community Administrator
Posts: 14690
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

When do checks affect the Budget Allowance?

Postby aebrown » Sun Dec 28, 2008 6:19 am

When you write a check against the Budget category, especially near the end of the year, you may wonder what will happen if the check is written in 2008, but does not clear until 2009. Will it affect 2008's budget allowance, or 2009's?

Fortunately, since MLS transmits information about all checks that are written, a check written in 2008 will be charged to the 2008 Budget Allowance. This is a much nicer system than we had in the old FIS days, when we had to push people to cash their checks by December 31 or the checks would be charged to the new year's budget. With MLS, the only requirement is that the check is written and transmitted before the financial cutoff time (typically noon on the last business day of the year).

Even if a 2008 check is lost and later replaced in 2009, you still don't have to worry about it hitting your 2009 budget, since there will be a credit to the 2009 budget when the original check is voided that balances out the debit that will occur when the replacement check is written.

lajackson
Community Moderators
Posts: 6137
Joined: Mon Mar 17, 2008 9:27 pm
Location: US

Postby lajackson » Mon Dec 29, 2008 9:19 pm

Alan_Brown wrote:With MLS, the only requirement is that the check is written and transmitted before the financial cutoff time (typically noon on the last business day of the year).


It seems that the exact noon Send/Receive time was given for the first time last year. Do we know what the official cutoff time is for 2008?

User avatar
aebrown
Community Administrator
Posts: 14690
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Mon Dec 29, 2008 9:41 pm

lajackson wrote:It seems that the exact noon Send/Receive time was given for the first time last year. Do we know what the official cutoff time is for 2008?


I have not heard anything about 2008. I would have expected some sort of notification on Sunday, but there was no MLS message on the topic. I did fire off a question to Clerk Support by e-mail on Sunday morning requesting clarification, but I don't know if they will have a chance to respond before the end of the year -- it is a rather busy time for them.

However, noon was not the cutoff the first time last year. I distinctly recall that the 2006 cutoff was noon on December 29 (which fell on a Friday, and was the last business day of 2006). The early cutoff caused quite a bit of confusion that year, since it was 60 hours before the end of the calendar year.

uofufan-p40
Church Employee
Church Employee
Posts: 5
Joined: Fri Aug 08, 2008 8:10 am

Postby uofufan-p40 » Tue Dec 30, 2008 11:20 am

The cutoff this year is December 30th at 12:00 midnight. The checks must be entered in MLS and successfully transmitted by this time to assure they will post to 2008.

User avatar
aebrown
Community Administrator
Posts: 14690
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Tue Dec 30, 2008 1:17 pm

uofufan wrote:The cutoff this year is December 30th at 12:00 midnight. The checks must be entered in MLS and successfully transmitted by this time to assure they will post to 2008.


Thanks for the information (although it would have been helpful for that important piece of news to have been sent to all clerks through MLS messaging).

One clarification: I assume the cutoff does not apply to deposits, as the date of a donation batch is entered into MLS, and is not necessarily the same as the date of the deposit (as is necessarily the case when a donation postmarked on or before December 31 is processed and deposited in January).

uofufan-p40
Church Employee
Church Employee
Posts: 5
Joined: Fri Aug 08, 2008 8:10 am

Postby uofufan-p40 » Tue Dec 30, 2008 1:45 pm

Alan_Brown wrote:Thanks for the information (although it would have been helpful for that important piece of news to have been sent to all clerks through MLS messaging).

One clarification: I assume the cutoff does not apply to deposits, as the date of a donation batch is entered into MLS, and is not necessarily the same as the date of the deposit (as is necessarily the case when a donation postmarked on or before December 31 is processed and deposited in January).



That is correct - it does not apply to deposits. Hopefully there will be a tip coming out this week about that to explain this in better detail, but in short, deposits can be backdated in MLS to December 31, 2008 as long as the donation was received by the Bishop or postmarked by December 31, 2008.

russellhltn
Community Administrator
Posts: 20749
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Postby russellhltn » Tue Dec 30, 2008 2:35 pm

uofufan wrote:as long as the donation was received by the Bishop or postmarked by December 31, 2008.


For purposes of documentation, I like to deposit everything the Bishop receives by Dec 31st.

And keep the envelope with the slips for anything deposited in 2009 but postmarked in 2008.

Since it's not to common to have someone show up at the Bishop's house, it's not hard to do and there's a sold paper trail.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

User avatar
Mikerowaved
Community Moderators
Posts: 3131
Joined: Sun Dec 23, 2007 12:56 am
Location: Layton, UT

Postby Mikerowaved » Tue Dec 30, 2008 6:40 pm

uofufan wrote:The cutoff this year is December 30th at 12:00 midnight. The checks must be entered in MLS and successfully transmitted by this time to assure they will post to 2008.

Hummm.... not to murmur too loudly, but this information would have been really helpful about a week or two ago. I will have to somehow free up some time tonight to process the last of the checks instead of tomorrow morning as I was planning.
So we can better help you, please edit your Profile to include your general location.

cward-p40
Church Employee
Church Employee
Posts: 13
Joined: Fri Nov 02, 2007 11:21 am

Postby cward-p40 » Tue Dec 30, 2008 6:57 pm

This information is also available on the Clerk and Technology Support Calendar.

http://tech.lds.org/forum/calendar.php?c=2

It was posted on the calendar as soon as the cut off time and date was made know to us. Also, there are other dates posted on the calendar related to tithing settlement and when year-end reports are due. Check it out at the above link.

cward-p40
Church Employee
Church Employee
Posts: 13
Joined: Fri Nov 02, 2007 11:21 am

Postby cward-p40 » Tue Dec 30, 2008 6:59 pm

This information is also available on the Clerk and Technology Support Calendar.

http://tech.lds.org/forum/calendar.php?c=2

It was posted on the calendar as soon as the cut off time and date was made know to us. Also, there are other dates posted on the calendar related to tithing settlement and when year-end reports are due. Check it out at the above link.

uofufan wrote:The cutoff this year is December 30th at 12:00 midnight. The checks must be entered in MLS and successfully transmitted by this time to assure they will post to 2008.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest