How to order checks?

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RossEvans
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How to order checks?

Postby RossEvans » Sun Dec 21, 2008 8:08 pm

This may seem a dumb question, but I failed to find the answer in online resources. What is the best way to order the next set of replacement checks serialized for a ward? I found a hard copy form in our checks, which looks like a voided check with a rubber stamp on it. It is not clear if the Bishop needs to sign this form before mailing it. Also, can checks be ordered online?

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Mikerowaved
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Postby Mikerowaved » Sun Dec 21, 2008 8:54 pm

No signature needed, just mail it in.Or you can call the MLS help desk and select option 2, then 3.
So we can better help you, please edit your Profile to include your general location.

cdawardclerk-p40
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Postby cdawardclerk-p40 » Mon Dec 22, 2008 10:37 am

Mikerowaved wrote:No signature needed, just mail it in.Or you can call the MLS help desk and select option 2, then 3.



I thought that we no longer need to order checks. I received a message from CHQ during placement of our last order or after we received them (can't remember exactly when) that when we are down to our last 50 checks a new order would be placed auomatically. Is this not true?

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aebrown
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Postby aebrown » Mon Dec 22, 2008 10:52 am

cdawardclerk wrote:I thought that we no longer need to order checks. I received a message from CHQ during placement of our last order or after we received them (can't remember exactly when) that when we are down to our last 50 checks a new order would be placed auomatically. Is this not true?


You're right, although I would be cautious about completely relying on this. I know that when we got our first batch of MLS checks I found a reorder form in the stack of checks. It seemed to be far too early in the stack, so I moved it to be later in the stack (but still with a huge margin of safety to allow the new checks to arrive before we ran out).

Then about a year ago, out of the blue, we received a new box of checks. I remember thinking that it was odd, since by my calculations we still had well over a year's worth of check stock. So I assume you're right that there is some sort of (very conservative!) automatic trigger for the Church sending new checks.

Being careful, I would still put the reorder form or some sort of note in the stack of check stock so that I would see it with a good two months worth of check stock remaining, just to remind me to make sure we placed an order if the automatic reorder didn't occur in time.

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ffrsqpilot
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Postby ffrsqpilot » Mon Dec 22, 2008 12:29 pm

Our stake just reordered checks and we were easily down to within two months worth of checks left (my estimation) but didn't recieve the new checks automatically. I had to call Salt Lake and order them. I don't remember seeing a notice either when I was a ward clerk or now as the stake clerk that HQ would automatically send checks at a certain "point". Must have missed that note.

jbh001
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Postby jbh001 » Mon Dec 22, 2008 12:34 pm

I remember the announcement too. Because units that are using MLS also use its positive pay feature, this lets CHQ track where you are in the use of the check stock they have sent you.

For example, if your last check number is 1000, and you transmit an expense via MLS that uses your unit's check number 950, that is supposed to trigger an automatic re-order of additional check stock for your unit. (Or at least some scenario/threshold similar to that.)

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johnshaw
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Postby johnshaw » Mon Dec 22, 2008 2:02 pm

I recently received an auto-shipped resupply of checks.


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