How does your unit handle reimbursements over budget?

[carlscpa]

I am the finance clerk in my ward. Every month I prepare a detailed budget report for each organization which is handed out in the Ward Council meeting. Every leader knows exactly how much is in their budget and is especially helpful for new leaders. Also, the reimbursement form they fill out MUST include their beginning budget, the amount spent to date, and the remaining budget. The Bishop will not OK a request without this information.