Correcting a batch before depositing

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
aclawson
Senior Member
Posts: 712
Joined: Fri Jan 19, 2007 6:28 pm
Location: Commerce Twp, MI

Correcting a batch before depositing

Postby aclawson » Sun Jun 21, 2015 12:59 pm

After a batch had been transmitted in MLS but before the bag was dropped off at the bank a member called to report that they had made a significant error in writing out their check. I now have the bag in hand, is there anything I can do to edit the batch so that this erroneous check is not deposited?

My suspicion is that I will end up sending a message to SLC through MLS telling them to exclude this check from the batch, manually edit the deposit sheet and drop the rest of the bag into the slot as normal.

Any suggestions?

jdlessley
Community Moderators
Posts: 6526
Joined: Sun Mar 16, 2008 11:30 pm
Location: USA, TX

Re: Correcting a batch before depositing

Postby jdlessley » Sun Jun 21, 2015 3:23 pm

aclawson wrote:My suspicion is that I will end up sending a message to SLC through MLS telling them to exclude this check from the batch, manually edit the deposit sheet and drop the rest of the bag into the slot as normal.

You will have to contact LUS for instructions. MLS does allow you to change a donation category or reallocate a donation amount between categories but not edit a donation to remove a donation or increase or decrease a donation amount.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

russellhltn
Community Administrator
Posts: 20750
Joined: Sat Jan 20, 2007 2:53 pm
Location: U.S.

Re: Correcting a batch before depositing

Postby russellhltn » Sun Jun 21, 2015 4:00 pm

I'm pretty sure that if the check is in the bag, it will be cashed - regardless of what the batch says.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

lajackson
Community Moderators
Posts: 6137
Joined: Mon Mar 17, 2008 9:27 pm
Location: US

Re: Correcting a batch before depositing

Postby lajackson » Sun Jun 21, 2015 4:51 pm

If there are still two of you and the deposit has not yet been taken to the bank, you may wish to remove the physical check from the deposit and prepare another deposit slip, line through the check on the bank list and initial the new total, and then make the new deposit at the bank.

Call Local Unit Support on Monday to have the batch corrected, then reprint the batch paperwork.

The bank will report a deposit that is short, and when the batch is corrected by Headquarters, they will match again.


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest