wrong amount expenses encoded

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pgm44
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Posts: 86
Joined: Sat Jul 16, 2011 6:19 am
Location: Philippines, Cagayan de Oro city, Northern Mindanao

wrong amount expenses encoded

Postby pgm44 » Sun Jul 06, 2014 7:53 pm

Hi, I encoded a wrong amount in the ward budget category and saw that after the expenses was cleared. How can I correct this mistake?

Thank you.

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benjamincarleski
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Joined: Wed Aug 25, 2010 4:03 pm
Location: Corvallis, OR, USA

Re: wrong amount expenses encoded

Postby benjamincarleski » Sun Jul 06, 2014 8:47 pm

Do you mean that the check was for the wrong amount, or that there were multiple accounts the check was written against, and one or more of them had the wrong amount?

If the check was for the wrong amount, you either need to cut an additional check (if too little was paid) or you treat it like an advance with excess funds. In the first case, make sure to note on both the original and new check what happened, and include the other check number and date for reference. If the second, the member should deposit the excess funds in a regular deposit slip, and you should deposit it into the appropriate budget category, and note on the original check what happened, and include which donation batch the refund can be found in and who it was from.

If instead you mean that the total was correct, but one or more individual categories was wrong, you simply need to view the expense and change the amounts to the correct ones. Instructions can be found in the RKATS finance article Changing an Expense Category.

pgm44
Member
Posts: 86
Joined: Sat Jul 16, 2011 6:19 am
Location: Philippines, Cagayan de Oro city, Northern Mindanao

Re: wrong amount expenses encoded

Postby pgm44 » Mon Jul 07, 2014 1:49 am

I mean there was a ward activity and the amount of the bills was 1,200 peso but it was very difficult to read and I encoded 4,200 peso and send it. After we did our monthly checkup we discovered that it was wrong. But it was already cleared in the expenses.


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