Check Numbers

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
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Check Numbers

Postby simonmudge » Wed Mar 19, 2014 6:35 pm

The check numbers are off. Should I void all the checks that cannot be used?

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Re: Check Numbers

Postby lajackson » Wed Mar 19, 2014 9:40 pm

simonmudge wrote:The check numbers are off. Should I void all the checks that cannot be used?

If your MLS check number is higher than the number on your paper checks, then you may have to. If the MLS check number is lower, correct the MLS number before you print your next check.

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Re: Check Numbers

Postby benjamincarleski » Wed Mar 19, 2014 9:43 pm

Can you clarify a little more on what you mean by "the check numbers are a little off"? Do you have checks printed with a different number than what is stamped on them, or is the number that automatically shows up simply the wrong number?

If you have misprinted checks, you should gather them all (if any have already been given to others) and follow the Misprinted Checks procedure on (it is under the Finance -> Expenses and Reimbursements section once you sign in). If the automatic number is off, you should figure out why, usually this means either you have misprinted checks or checks were mistakenly printed on white paper instead of check stock, and correct that problem first. Misprinted checks as mentioned above. White paper checks should be shredded and then reprinted properly on check stock. You will have to void the original expense and create a new expense, making sure any supporting documentation is associate with the new check. You will also have to void the check stock corresponding to those check numbers as they are already taken in MLS. Once the history is taken care of, you can simply put the next, correct number in the popup that asks for the check number before printing, though following the above procedures should result in the next number listed in MLS being correct.

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