Page 1 of 1
Detail for Distribution Center Charges
Posted: Wed Oct 31, 2012 2:30 pm
by clintonjjames
I'm a new clerk going through this years expenses to let each aux know how much they spent and on what. I'm going through the Finance|View/Update Expenses report. The Distribution Center charges have no detail. There appears to be a REF number, but clicking on it does nothing more that show the row information on a page of it's own. In the purpose there is a "Distribution CE########" but I don't see where I can use this to get the detail of the distribution order.
Can anyone point the way?
Posted: Wed Oct 31, 2012 3:04 pm
by jdlessley
Each MLS distribution center charge will have a correlating IROP (Internal Record Of Purchase) in Finance Statements. You can view the IROP to see what was purchased and charged to the ward account.
Posted: Thu Nov 01, 2012 1:03 pm
by wrigjef
I personally try to stay on top of it by re-categorizing those distribution center charges when they come in. Most get changed to Budget:Admin but when I get an IROP that does not look like a phone charge, I open it and research until I can charge it to an auxiliary’s budget. If I can stay on top of it that way, the distribution center category is 0.
Posted: Thu Nov 01, 2012 5:52 pm
by Gary_Miller
We simplified this by creating a subcategory under Curriculum called "Other than Annual" we budgeted an amount at the beginning of the year. No matter what organization the order is for its expensed as curriculum. Each time I place an order I do a category adjustment and move the expenses to that subcategory.