waynecooke wrote:What we do in our Ward, as far as the "estimates" go is not to use any. We just take each allotment and use that amount as the available funds. The Bishop has determined a certain percentage of the available funds for each of the Auxiliaries in the Ward, and those are the funds they have to work with for the quarter, and then, of course, the funds not used carry on to the next quarter.
I prefer to have an activity based budget. Where the individuality organizations project their own budget base on their estimated cost of their activities, it causes thought when planning both activities and expenses. Not just handing out a percentage of funds that ether has no bases or is based on prior year expenses.
waynecooke wrote: The same goes for the end of the year.
Last year I was called as finance clerk a week after tithing settlement started. By the time I figured out what was happening with the Budget we ended up carrying over $1,600 dollars. Not this year by the end of December our budget will be "zero", I will have made sure we spent every last penny. There is always something that can be purchase at the EOY, without wasting it, that can take the strain of of next years budget. If the auxiliaries can't spend out their share I will do it through the clerks office and library on Paper, Stamps, Printer/copier ink, sacrament cups, file folders, ect.. The way the church is setup with distribution and stables I can spend allot of money very quickly at the last minute.
waynecooke wrote:It works for us, and we can really keep a "short leash" on them when it comes to their expenses.
While it may work it makes it hard to do long term planning.
waynecooke wrote: "You can't spend it if you don't have it".
If you don't know what you may have you can not plan.
Even church leaders in Salt Lake plan long term based on estimate income.