Other: misc

Discuss questions around local unit policies for budgeting, reconciling, etc. This forum should not contain specific financial or membership information.
User avatar
wrigjef
Member
Posts: 395
Joined: Sun Mar 01, 2009 8:38 am
Location: Chesapeake, Virginia
Contact:

Other: misc

Postby wrigjef » Wed Sep 12, 2012 5:37 am

Was this subcatory of AMFA generated by Salt Lake? Why? What would someone use this for? Is it acceptable to simply deactivate this subcategory?

User avatar
aebrown
Community Administrator
Posts: 14691
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Wed Sep 12, 2012 6:08 am

wrigjef wrote:Was this subcatory of AMFA generated by Salt Lake? Why? What would someone use this for? Is it acceptable to simply deactivate this subcategory?


That subcategory must have been generated by your local unit. There is no such official or default category. So it seems like a good idea to deactivate that subcategory, especially since the policy on AMFA is that funds are to be collected and spent for a specific purpose -- and "misc" hardly seems like a specific purpose.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

User avatar
ffrsqpilot
Member
Posts: 247
Joined: Fri May 09, 2008 7:51 am
Location: Montrose, Colorado

Postby ffrsqpilot » Wed Sep 12, 2012 9:58 am

aebrown wrote:That subcategory must have been generated by your local unit. There is no such official or default category. So it seems like a good idea to deactivate that subcategory, especially since the policy on AMFA is that funds are to be collected and spent for a specific purpose -- and "misc" hardly seems like a specific purpose.


Not so sure I necessarily agree with the statement that it must have been generated by your local unit....not saying it didn't but in our stake we ended up with two new subcategories that up to this time no one has been able to explain why they were added (and they definitly were not added by our local unit).

We now have under "AMFA - or Other" the following two categories - Unidentified expenses and Clearing Funds. I called LUS and they were unaware of why they started showing up and said they would ask the programmers. Recently they sent me instructions to download a file to "hopefully clear up those Other Accounts that show up in your MLS system." I followed the instructions and the two extraneous files (my opinion only) still remain.

Called again and their advice was "that if it wasn't hurting anything to go ahead and just leave the two subcaterogies alone". Anyone, anywhere have an idea what these two categories are meant for?

User avatar
aebrown
Community Administrator
Posts: 14691
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Wed Sep 12, 2012 10:53 am

FFRsqpilot wrote:Not so sure I necessarily agree with the statement that it must have been generated by your local unit...


I didn't say that no subcategories of AMFA could ever be generated by CHQ in some way; I just said that "Other: misc" is not one that would have been generated outside the local unit. I still feel comfortable with that statement.

As for the two categories you mentioned (Unidentified expenses and Clearing Funds) those do sound like names that might have originated either at CHQ or locally -- I can't tell which. I certainly can say that in our stake we've never seen either of those categories appear in MLS.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

User avatar
johnshaw
Senior Member
Posts: 1834
Joined: Fri Jan 19, 2007 1:55 pm
Location: Syracuse, UT

Postby johnshaw » Wed Sep 12, 2012 11:17 am

when SLC sends an updated file to 'fix' your finances, there is often a category or two that reappears after being gone for a while. That is why there instructions ask you to print your current view of other, budget and/or ward missionary. Then you fix their fix by making sure the balances are the same after the fix.

If you are wanting to clean up your categories list, you should continue to pursue it with SLC. Otherwise it'll age out as any other category that exists.

User avatar
wrigjef
Member
Posts: 395
Joined: Sun Mar 01, 2009 8:38 am
Location: Chesapeake, Virginia
Contact:

Postby wrigjef » Wed Sep 12, 2012 12:36 pm

JohnShaw wrote:Otherwise it'll age out as any other category that exists.


Are you saying it will go away on it's own? I thought the only way a category would go away is if you deactivated it then it won't be availble for use but will be on reports until lit "ages out".

User avatar
wrigjef
Member
Posts: 395
Joined: Sun Mar 01, 2009 8:38 am
Location: Chesapeake, Virginia
Contact:

Postby wrigjef » Wed Sep 12, 2012 12:55 pm

aebrown wrote:As for the two categories you mentioned (Unidentified expenses and Clearing Funds) those do sound like names that might have originated either at CHQ or locally -- I can't tell which.


During audits it was found that one ward had an account called Other:misc. I'm going to instruct the clerk to zero it out and deactivate it. I also did some audit follow-up with another ward that had an "AMFA:other" account. I have also seen the Unidentified expenses subcategory. As already discussed the other:misc was likely locally done but if Salt Lake is generating ambigious subcategories, we (clerks, audit committees and auditors) really need information about how these are to be used. As directed, our auditors are on the look out for any funds in the other category that are not in a clearly identified subcategory that can be linked to a specific purpose.

I won't expound on how much pain Salt Lake's treatment of interest causes.

User avatar
aebrown
Community Administrator
Posts: 14691
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Wed Sep 12, 2012 12:58 pm

wrigjef wrote:Are you saying it will go away on it's own? I thought the only way a category would go away is if you deactivated it then it won't be availble for use but will be on reports until lit "ages out".


If you make sure the balance is zero and you deactivate it, then it won't show up on most reports, as long as that report doesn't report on any transactions in that category. Once the last transaction in that category is older than the retention period, the category will be removed when the fiscal year is closed out.

I'm not sure exactly what happens with an active category with a zero balance and no transactions for the retention period. My assumption has always been that such a category continues to be in MLS, but that it then becomes deletable, just like any other category with no transactions in it. I suppose it's possible it would then be automatically deleted, but that's not my assumption.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

User avatar
aebrown
Community Administrator
Posts: 14691
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Wed Sep 12, 2012 1:00 pm

wrigjef wrote:I won't expound on how much pain Salt Lake's treatment of interest causes.


I will expound on that (but if anyone wants to talk anymore about it, we'll have to create a new thread): it makes me create exactly two transfers per year (one in June and one in December) to move that interest to another category. Total time spent: about 2 minutes per year.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

jdlessley
Community Moderators
Posts: 6526
Joined: Sun Mar 16, 2008 11:30 pm
Location: USA, TX

Postby jdlessley » Wed Sep 12, 2012 1:21 pm

wrigjef wrote:Was this subcatory of AMFA generated by Salt Lake? Why? What would someone use this for? Is it acceptable to simply deactivate this subcategory?
The title of your post indicates the the category is a subcategory of the Other category. Yet you state that it is a subcategory of AMFA. Which is it? Is it a subcategory of Other or a subcategory of Other:AMFA? It is important to know exactly whether the category is under Other or under Other:AMFA.

Only headquarters can create subcategories of Other. Prior to CUBS local units could create subcategories of Other. Following the transition to CUBS local units can only create subcategories under Other:AMFA. Some of the pre-CUBS subcategories can find their way back into the system when headquarters tries to take care of issues on their end. And as discussed earlier in the thread the only way to have a category that appears under Other removed is for headquarters do it.

If the category is a subcategory of Other:AMFA and it has a green dot next to it and not a red x then you have control as to whether it can be deactivated. Any category under Other:AMFA with a red x is an unusual situation that would require headquarters attention. If the account balance is zero then you can deactivate it. It does not matter who created it.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?


Return to “Local Unit Finance”

Who is online

Users browsing this forum: No registered users and 1 guest