(Stake) Scout Registration - reimbursable expenses

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wrigjef
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(Stake) Scout Registration - reimbursable expenses

Postby wrigjef » Wed Aug 08, 2012 4:47 am

To help answer a question I checked the wiki which states

Scout Registration is to be used for registration fees for the Boy Scouts in the stake.

What does this include? Registration fees associated with camps or just those associated with rechartering? Is there more direction?

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aebrown
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Postby aebrown » Wed Aug 08, 2012 5:07 am

wrigjef wrote:What does this include? Registration fees associated with camps or just those associated with rechartering? Is there more direction?


The 9 November 2009 letter on this topic makes it quite clear that the term "Registration" only includes registration with the BSA (either at rechartering time, or as scouts or leaders are added during the year):

"All boys, young men, and their adult leaders who participate in Scouting activities in the Church are to be registered with the Boy Scouts of America (see Scouting Handbook, page 5). Ward and branch leaders should complete the registration process as outlined by their stake leaders and the local BSA council."

Although the term "registration" may be used in conjunction with camps, that has nothing to do with "Scout Registration." Camp fees are not covered in this reimbursable "Scout Registration" expense category. Camp fees would be covered by the ward (not the stake) and paid out of Budget funds (or possibly Other:AMFA funds for the annual camp).
Questions that can benefit the larger community should be asked in a public forum, not a private message.

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wrigjef
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Postby wrigjef » Wed Aug 08, 2012 5:51 am

aebrown wrote:The 9 November 2009 letter on this topic makes it quite clear that the term "Registration" only includes registration with the BSA (either at rechartering time, or as scouts or leaders are added during the year):

"All boys, young men, and their adult leaders who participate in Scouting activities in the Church are to be registered with the Boy Scouts of America (see Scouting Handbook, page 5). Ward and branch leaders should complete the registration process as outlined by their stake leaders and the local BSA council."

Although the term "registration" may be used in conjunction with camps, that has nothing to do with "Scout Registration." Camp fees are not covered in this reimbursable "Scout Registration" expense category. Camp fees would be covered by the ward (not the stake) and paid out of Budget funds (or possibly Other:AMFA funds for the annual camp).

Thanks, That's what I needed

rwood90
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Postby rwood90 » Sun Aug 12, 2012 11:15 pm

We've setup with the local scout office a pattern for Stake payment for registration.
Units turn in their registration to Council. The local Council emails the registration fees due by unit. Then write a check for each unit (aka may include cubs, varsity, scouts, ...)
The scout office requested that Stake not do one check for all & we're happy to work with them on that.
The other method of Unit getting check from Stake works but this avoids unit running in at last minute needing check. The unit can get the registration in, Check quickly follows.

lajackson
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Postby lajackson » Mon Aug 13, 2012 11:11 am

rwood90 wrote:We've setup with the local scout office a pattern for Stake payment for registration.


Our Scout council is willing to bill the stake. They bill each unit separately and we pay them separately. The Council sends the cover sheet which includes the number of scouts, leaders, etc., so we can give it a sanity check (and have expense documentation for the audit).


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