Voiding check issued in 2011

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Location: Las Vegas, NV, USA

Voiding check issued in 2011

Postby allenjpl » Mon May 14, 2012 12:03 pm

I recently voided a check that was issued from the budget in 2011. Something happened that, in retrospect, I should have anticipated, but didn't. I expected that the amount would be added to the "Carryover Budget" line in the budget report, but it wasn't. Upon thinking about it, it's because the transaction voiding the check didn't occur until 2012, so there was nothing that would have carried over.

What I didn't expect is that the money from that check was put back into the budget category it was drawn from, causing the Auxiliary Summary report to reflect an amount in the balance column that was greater than the 2012 budget allotment. (e.g. Budget = 10, expenses = -2, balance = 14). This amount doesn't show up in the Budget Summary report at all - not as carryover, not as an additional allotment, nothing, but the transaction voiding the check (and thus adding the amount back into the budget category) does show up in the Detail. It's as if the "Balance Forward" column that was removed in an earlier update of MLS is still there, just hidden. It's throwing off my "percentage" numbers. I'm considering cutting a check back into Admin for the amount, but I'm worried that doing that will increase my expenses column and still throw my numbers off. This may be a silly question, but is the percentage used column derived from the balance column, or is it strictly calculated based on expenses, transfers, and the budget category allotment?

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