We are a YSA ward and occasionally invite members of a neighboring stake YSA branch to participate in our ward monthly activities. The YSA branch wants to send us a check to pay for some of the costs, ie food, associated with the activity. Our Bishop agrees.
My question relates to the specifics of depositing such a check in MLS. I feel this is similar to the situation of an agent ward being reimbursed for expenses by other wards using the building.
I know I don't want to deposit this check into the "Other account" and I don't want to deposit this check like I would the check from the stake which is our quarterly budget allocation as this would inflate our budget allowance.
I know I want to apply this money directly against the expense account, but have not done this before: When you actually do the weekly donation processing, is there an option to deposit this check directly into the budget subaccount associated with the expense? If not, how do I do this deposit?
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dlcampnell wrote:I know I want to apply this money directly against the expense account, but have not done this before: When you actually do the weekly donation processing, is there an option to deposit this check directly into the budget subaccount associated with the expense?
Yes, there is an option, and yes, this the correct way to do it. As you're processing donations, the Budget category is one of the options. It's a blue link, indicating that you can click on it, at which point you'll see a popup that allows you to specify the category(ies) for that donation.
The process is exactly the same as depositing leftover advanced funds that have been returned by the payee who received the advance. By policy, can't make deposits to the Budget category as a way to artificially increase your budget allowance, but it is certainly proper to deposit credits to the Budget category for these kinds of situations.
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