Vince1981 wrote:financial transaction report that prints following a send/receive when you've written reimbursement or fast offering checks
These are rarely of any use, but they could be helpful if you for some reason have to restore an old backup and need to know what was transmitted. But I see no reason to retain them more than a few months; certainly not past the financial audit for the period in which they were received.
Vince1981 wrote:"necessary membership" reports that previous clerks and the bishopric say aren't really necessary
Be careful not to gloss over membership record changes that are received during a send/receive. It's your opportunity to make sure that changes that were made in MLS and transmitted were actually made correctly at CHQ. But once you've verified the changes, there is no reason to keep those printouts eternally.
Remember that for new membership records that are received, certain information (such as that related to disciplinary actions) will only show up on a printed membership record. These are very important for the bishop to review. Once they've been reviewed, if you don't keep a file of printed records, then you can shred them. After all, you can print the record again anytime you want, for as long as the member is in your ward.
All records should be kept only as long as they are necessary, or required by law or official policy. And it's always wise to review what reports are generated to see if they actually further the work of the ministry. If not, quit generating them.