Internal Record of Purchase

Discuss where to obtain or how to fill out specific reports or forms.
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wrigjef
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Internal Record of Purchase

Postby wrigjef » Sun Mar 29, 2009 7:41 am

What exactly are these and should they be kept on file?

lajackson
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Postby lajackson » Sun Mar 29, 2009 12:43 pm

wrigjef wrote:What exactly are these and should they be kept on file?


I do not recall ever hearing this term.

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aebrown
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Postby aebrown » Sun Mar 29, 2009 3:06 pm

wrigjef wrote:What exactly are these and should they be kept on file?



An "Internal Record of Purchase" is a document that looks like an invoice that is sent by CHQ to the bishop or stake president. It is used for items that are charged directly to the ward or stake account by some Church department. Items billed this way can include:
  • Distribution Center
  • Phone service
  • Document Center copies
  • Corporate Express charges
  • etc.


Since these represent actual charges to the Budget (or sometimes Other) category, they definitely need to be kept on file along with all other documentation for expenses that are paid by check. Some of them will have no charge, but for those that do have any charge, they must be approved by the bishop or stake president, just like any expenses paid by check.


Generally the easiest way to do that is just to attach your standard expense authorization form and get the signature of the bishop/stake president that way. Using your standard form will also make it easy to indicate what subcategory of Budget or Other is to be charged for the expense.


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