Meeting minutes

Discuss basic duties of stake and ward clerks, including where to begin.
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Meeting minutes

Postby lehrschallbrian » Wed May 04, 2011 12:11 pm

Does anyone have a template that they use for taking minutes at leadership meetings?

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Postby wwoodford » Wed May 04, 2011 2:15 pm

lehrschallbrian wrote:Does anyone have a template that they use for taking minutes at leadership meetings?

I simply use a Word document with no template. I include a list of those attending, who did what (invocation, benediction, scripture study, training, etc) and provide a synopsis of what was conducted.
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Postby silid » Sat May 07, 2011 12:56 am

We work from our agenda and write the minutes in and around the scheduled items.

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Postby hpaulsen » Sun May 08, 2011 6:02 am

I have found that organizing my minutes is critical to their effective use. I don't use a template, but I might as well. For Ward Council, I have the following headings followed by bulleted lists:

Spiritual Welfare
Temporal Welfare

Assignments are listed by person/calling then a sub-list of assignments. I only recently divided the spiritual and temporal welfare items to try to avoid spiritual welfare items getting lost in all the medical issues we review regularly. Perhaps I should separate medical issues as well....

I email this to the ward council, except for the attending/invocation/benediction. In the past, I have reorganized the minutes after each meeting to make them more usable for people, but I find that if I record the minutes with these headings and using bulleted lists, it saves me from having to spend the extra time reorganizing.

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Postby lionelwalters » Sun May 08, 2011 4:24 pm

An approach that I have found helpful in different callings is to have minutes divided into two columns: discussions and actions. So in that way, the discussions column could start out with the agenda leaving sufficient space for notes, and then the actions are noted adjacent to the relevant discussions. Hymns, prayers, attendees, etc. would be noted before and after this section though.

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Postby davesudweeks » Tue May 10, 2011 7:59 pm

Attached are a couple of agenda examples that could be adapted. The Bishopric really like to have one that works as a "checklist" for them so they can mark off completed calling assignments.

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We normally send out the agenda for WC and PEC as a .pdf file along with a .pdf file of the next 3 months of calendars.

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