Step by Step instruction to add a Resource to Calendar

Discuss ideas and suggestions around the LDS.org website.
jlbendall
New Member
Posts: 3
Joined: Wed Jun 15, 2011 8:59 pm

Step by Step instruction to add a Resource to Calendar

Postby jlbendall » Wed Jun 15, 2011 9:17 pm

I would link a step by step instruction to add a Resource to our Stake Calendar. Specifically I would like to add a “LCD Projector” so that any Stake member can reserve it, and have it show on the calendar as reserved and by whom.

jdlessley
Community Moderators
Posts: 6526
Joined: Sun Mar 16, 2008 11:30 pm
Location: USA, TX

Postby jdlessley » Thu Jun 16, 2011 12:14 am

Resources are not added to or part of a calendar per se. Resources are part of a location. See the calendar help, Managing Locations and Resources,for further information. In this case the LCD projector would be listed in the Resources listbox when the Stake Center is selected in the Location of the Event Details.

The procedure for adding a resource (LCD Projector) to a location (Stake Center) is found on the calendar help in the Managing Locations and Resources section. The only persons who can add or edit a location resource is a stake default approver or the location building scheduler(s).

Only calendar editors and the building scheduler for the location with the resourse can reserve a resource. Stake members at large cannot reserve any resources unless they have calendar editor rights to at least one calendar. To reserve the resource, an event must be created in a calendar and the Stake Center selected in the Location. Then the LCD Projector can be selected in the Resources listbox.

There is currently no method to view the schedule of reservations for a resource or who has reserved that resource. That may come in a later revision. The only way to know whether a resource is reserved is when an event is created, the resource selected, and the the "Check for Conflicts" button clicked. Then if there is a conflict the details of the conflict will be displayed to include the resource(s) and who has made the reservation.

Another more tedious method to check on a resource's availability is to clear all subscribed calendars from view, select only the specific location (stake center) in Subscribed Locations, and click on each event near the time the resource would be reserved to open the event details to see the resources reserved and who has created the event and therefore reserved the resources. This requires each event to be checked to see whether or not the resource in question has been reserved.

An event being held at a location not the same as the location at which the LCD projector normally resides will require creating an event to reserve the projector and another event for the location at which the actual event will be held.

Stake members at large who do not have editor rights to a calendar must contact the building scheduler to reserve a resource.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

jlbendall
New Member
Posts: 3
Joined: Wed Jun 15, 2011 8:59 pm

Postby jlbendall » Thu Jun 16, 2011 5:32 am

If you have used the classic version there is a place to have resources listed, with notification of a request. Will this feature be available in final version by the end of the year before the classic is dropped?

User avatar
aebrown
Community Administrator
Posts: 14693
Joined: Tue Nov 27, 2007 8:48 pm
Location: Sandy, Utah

Postby aebrown » Thu Jun 16, 2011 5:42 am

jlbendall wrote:If you have used the classic version there is a place to have resources listed, with notification of a request. Will this feature be available in final version by the end of the year before the classic is dropped?


For the way the new calendar works (with resource scheduling integrated with events), you're actually requesting two distinct features: a way to see the schedule for a resource, and a way for members to submit an event request (which may well include a resource).

According to the Known Limitations with the Calendar section in the Calendar help system, both these are in the plans to be "fixed or otherwise addressed sometime during 2011":

  • Calendar editors, approvers, and building schedulers can see the schedule of events for a specific location, but they cannot see the schedule for a specific resource. See View Resource Calendars for more information.
  • The calendar does not offer a "Submit Event" button because in the new model, everyone can potentially be a calendar editor with publish rights. However, this feature will eventually be added. See Where's the Submit Button? for more information.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

jlbendall
New Member
Posts: 3
Joined: Wed Jun 15, 2011 8:59 pm

Postby jlbendall » Thu Jun 16, 2011 6:10 am

Thanks will look forward to the final product.


Return to “LDS.org Website”

Who is online

Users browsing this forum: No registered users and 1 guest