How can I send an e-mail to all YM or YW ward leaders in a stake?

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gyoungberg
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How can I send an e-mail to all YM or YW ward leaders in a stake?

Postby gyoungberg » Thu May 12, 2011 9:12 am

This seems like it should be so easy to do, but if it is, I can't figure it out. A stake YM president often needs to send a message out to all ward YM presidents (or presidencies). Same for YW, RS, or Primary leaders. I can think of other lists that would also be helpful, like all ward bulletin coordinators, all ward mission leaders, etc.

I searched for a little bit here in the forums and didn't find anything about this, if it's been discussed (or resolved) somewhere else, just point me in the right direction!

Thanks!

jdlessley
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Postby jdlessley » Thu May 12, 2011 11:20 am

The situation for sending group messages as you describe really depends on whether you are using the classic LUWS or the new directory.

Within the classic LUWS only a website administrator can send broadcast e-mail messages. There is a limited selection of groups to which these broadcast messages can be sent. But I recall that the groups you mention with the exception of ward bulletin coordinators and ward mission leaders are available. The website administrator's personal e-mail address appears as the sender in the message. Using the classic LUWS broadcast messaging is rather clunky and not very efficient because of the preset and limited message groups and necessity for a third party, the website administrator, as an intermediary for all messages.

We do not know what the fully developed messaging for the new directory will entail. Currently members can send messages to individuals with a listed e-mail address or to leadership groups within each unit of their stake. Those leadership groups are as they are organized within the directory. Since I am not a stake leader I do not know what group messaging capability they have in the Leaders Tools. I suspect for now they must select the leader group in each ward to send a message to all the leaders within the stake for a particular group.

For now, if the stake YM president wants to send a message using the new directory to all unit YM leaders he must go to the directory for each unit, select Ward Leaders and Organizations > Young Men and then click the "E-mail Young Men Leaders" link below the "[Unit Name] Ward Young Men" caption.
JD Lessley
Have you tried finding your answer on the LDS.org Help Center page or the LDSTech wiki?

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aebrown
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Postby aebrown » Thu May 12, 2011 11:41 am

jdlessley wrote:We do not know what the fully developed messaging for the new directory will entail. Currently members can send messages to individuals with a listed e-mail address or to leadership groups within each unit of their stake. Those leadership groups are as they are organized within the directory. Since I am not a stake leader I do not know what group messaging capability they have in the Leaders Tools. I suspect for now they must select the leader group in each ward to send a message to all the leaders within the stake for a particular group.


The ability for stake leaders is rather spotty, but it is a bit more than you suspect -- which gives me hope that more options for emailing groups are on the way.

I know, for example, that my stake president can email all the bishops, all the bishoprics, all the HP group leaderships, and all the EQ presidencies. So this shows that cross-ward leadership groups are possible. But I as an assistant stake clerk do not have any of those options, which is unfortunate, since my stake president is much more likely to ask me to send a message than to do it himself.

I don't understand why this part of the leader tools would need to be so restrictive -- I can see all the bishoprics, and I can go to each ward's leadership directory and email each bishopric -- so why not make the same cross-ward groups available to me as the stake president can see? But the bits and pieces that are implemented do show a promising future, so I'll be patient.
Questions that can benefit the larger community should be asked in a public forum, not a private message.

dbirley
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"Administrator"? Hah! Phooey!

Postby dbirley » Sun May 29, 2011 1:33 pm

jdlessley wrote:The situation for sending group messages as you describe really depends on whether you are using the classic LUWS or the new directory.

Within the classic LUWS only a website administrator can send broadcast e-mail messages. There is a limited selection of groups to which these broadcast messages can be sent. But I recall that the groups you mention with the exception of ward bulletin coordinators and ward mission leaders are available. The website administrator's personal e-mail address appears as the sender in the message. Using the classic LUWS broadcast messaging is rather clunky and not very efficient because of the preset and limited message groups and necessity for a third party, the website administrator, as an intermediary for all messages.

We do not know what the fully developed messaging for the new directory will entail. Currently members can send messages to individuals with a listed e-mail address or to leadership groups within each unit of their stake. Those leadership groups are as they are organized within the directory. Since I am not a stake leader I do not know what group messaging capability they have in the Leaders Tools. I suspect for now they must select the leader group in each ward to send a message to all the leaders within the stake for a particular group.

For now, if the stake YM president wants to send a message using the new directory to all unit YM leaders he must go to the directory for each unit, select Ward Leaders and Organizations > Young Men and then click the "E-mail Young Men Leaders" link below the "[Unit Name] Ward Young Men" caption.


According to the Local Unit Directory I find this:

«
Callings in MLS that give you administrative access to the directory include the following:
  • At the ward level:
    • Bishop
    • Acting ward leader
    • Bishopric first counselor
    • Bishopric second counselor
    • Ward executive secretary
    • Ward clerk
    • Ward assistant clerk
    • Ward assistant clerk - finance
    • Ward assistant clerk - membership
    • Website administrator»
That last title "Website administrator" is one of my responsibilities. Yet, it appears that I can no longer send email blasts any way other than by the LUWS, and furthermore I find no place where I can log in as an administrator to make necessary chages to the lists. For example in the HP Group for my ward I am listed as an Instructor -- but I am no longer an Instructor, and the newly set apart Instructor (of four weeks standing) does not appear. Under "Classic" this is easy for me to fix. Whazzzup?

jonesrk
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Postby jonesrk » Sun May 29, 2011 1:58 pm

dbirley wrote:That last title "Website administrator" is one of my responsibilities. Yet, it appears that I can no longer send email blasts any way other than by the LUWS,
You will need the ward clerk to change your position from a custom position the standard position if you want to have the rights mentioned.

dbirley wrote:and furthermore I find no place where I can log in as an administrator to make necessary chages to the lists.
Once you have the correct positions then once you are logged into the directory you have the options you need visible.

dbirley wrote:For example in the HP Group for my ward I am listed as an Instructor -- but I am no longer an Instructor, and the newly set apart Instructor (of four weeks standing) does not appear. Under "Classic" this is easy for me to fix. Whazzzup?

If the ward clerk changes this in MLS then it will automatically send up to church headquarters and show up for you.
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Stake Technology Specialist - Software / Stake Assistant Clerk
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kristaanncook
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Postby kristaanncook » Mon Nov 12, 2012 4:52 pm

Do stake leaders have the ability to send emails to groups in all units of the stake now? For example, if they want to send something to YM/YW leaders in each ward/branch and each bishopric or branch presidency in the stake can they do it through the "Leader Resources" or "Clerk Resources" where it says "Send a message"?

Our stake leaders and clerks have never used these tools so that is why I'm asking. I'm trying to guess based on what my husband can do as a counselor in our branch presidency. If it is possible, I'll inform my stake contact and tell him where to look.

I appreciate any help anyone can offer.

russellhltn
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Postby russellhltn » Mon Nov 12, 2012 5:07 pm

kristaanncook wrote:Do stake leaders have the ability to send emails to groups in all units of the stake now? For example, if they want to send something to YM/YW leaders in each ward/branch and each bishopric or branch presidency in the stake can they do it through the "Leader Resources" or "Clerk Resources" where it says "Send a message"?


Stake YM/YW leaders currently have no access to "Leader Resources" or "Clerk Resources"

I think they can use the directory and in each ward go to "Ward Organization" and send an email that way. But I'm not 100% sure. You can try it under your login. If you can do it for other wards, then most likely so can they.
Have you searched the Wiki?
Try using a Google search by adding "site:tech.lds.org/wiki" to the search criteria.

kristaanncook
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Postby kristaanncook » Mon Nov 12, 2012 5:13 pm

I'm concerned about whether stake leaders or stake clerks could send it out from their tools. Can it be done?

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aebrown
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Postby aebrown » Mon Nov 12, 2012 6:06 pm

kristaanncook wrote:Do stake leaders have the ability to send emails to groups in all units of the stake now? For example, if they want to send something to YM/YW leaders in each ward/branch and each bishopric or branch presidency in the stake can they do it through the "Leader Resources" or "Clerk Resources" where it says "Send a message"?


Yes and no. There are only a limited set of groups of leaders in wards that certain stake leaders can send messages to using the "Send a Message" feature. These are just bishops, bishoprics, high priests group leaderships, elders quorum presidencies, and Relief Society presidencies. Nothing for your example of YM/YW leaders. And even those groups are available to only a few stake leaders; the stake clerk and stake president can do it, but not assistant clerks (I don't know about stake presidency counselors).
Questions that can benefit the larger community should be asked in a public forum, not a private message.

kristaanncook
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Postby kristaanncook » Mon Nov 12, 2012 6:14 pm

Great! This establishes it can be done by somebody.

This suggests that the Church wants information going out only at certain levels and under priesthood authority. Most of these groups seem to be bypassing this and setting up their own private email lists.

Am I wrong in thinking the Church is setting up its policy and procedures by allowing only leaders it wants to email groups to be allowed to do so?

Does the Church make its email policies explicit anywhere?


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